Ac:89:ea to the director

We are #hiring for a leading NGO!
Key Responsibilities:
Executive & Administrative Support
Manage complex calendars across professional, social, and personal commitments
Coordinate internal and external meetings across diverse stakeholders
Track action items and ensure timely follow-ups
Prepare briefing notes, agendas, and meeting summaries
Maintain structured documentation and digital filing systems
Research & Strategic Preparation Support (New — Critical Function)
Conduct background research on themes relevant to meetings, conferences, roundtables, and forums
Prepare briefing documents, summaries, and talking notes ahead of key engagements
Compile contextual research on organizations, speakers, policymakers, partners, and sector developments
Support preparation for: o Conferences o Round tables o Panel discussions o International seminars o Public platforms
Monitor sectoral developments across: o Education o Livelihoods o Heritage o Philanthropy and social impact
Summarize articles, reports, policy notes, and institutional updates into concise insights Page 1 of 3
Support development of presentations, speaking material, and background notes
Maintain reference archives of reports, articles, and research materials
This component is particularly critical given the Director’s engagement across leadership platforms and knowledge forums.
Professional Coordination
Liaise with internal teams across programs and projects
Coordinate meetings with stakeholders, consultants, and institutional partners
Assist in planning and execution of meetings, site visits, and reviews
Manage logistics and itineraries
Track commitments and deadlines across projects
Personal Assistance
Manage personal calendar requirements (if any)
Liaise with stakeholders & vendors where required
Assist in planning personal travel and engagements
Provide dependable support across personal commitments
Communication & Stakeholder Interface
Act as first point of contact when required
Manage professional correspondence
Draft routine communication and follow-ups
Ensure courteous and professional engagement with stakeholders
Always maintain strict confidentiality
Event & Logistics Management
Support planning of meetings, gatherings, and hosted events
Coordinate venues, vendors, guest lists, and confirmations
Assist in execution of conferences and institutional engagements
Manage logistics for hosted discussions and delegations
Operational & Problem-Solving Support
Anticipate needs and proactively resolve issues
Handle urgent requests calmly and efficiently
Ensure seamless coordination across professional and personal spheres
Maintain high discretion and attention to detail
Provide structured support to enhance day-to-day efficiency
In case or any technical issue Send your CV to: & (Subject Line: AC:89: EA to the Director)
Note: Please ensure you use the exact subject line for quicker response