Project Manager, Events & Marketing

Project Manager, Events & MarketingReports to Gretchen Bartek · Founder & CEO Salary Range: $65,000 - 75,000Experience Level: 3-5 Years

To be considered for an interview, please make sure your application is full in line with the job specs as found below.

ROLE OVERVIEWWe're looking for an experienced Project Manager, Events & Marketing to bring structure, organization, and accountability to our growing team.
This role is the connection between our event, creative, marketing, and leadership teams. You'll work closely with the Senior Event Coordinators and Director of Creative & Marketing to understand project scope, priorities, milestones, and timelines, then take ownership of the tracking and coordination required to keep everything moving.
Our department leads will continue to own the strategy and execution within their areas. Your role is to operationalize their plans: building timelines, tracking deadlines, managing documentation, coordinating follow-up, maintaining project systems, and making sure nothing falls through the cracks.
As Adelska grows, you'll also help us build the processes and systems that make our work more consistent and scalable.
This is a role for someone who genuinely enjoys organization, follow-through, and creating order from moving pieces.

CORE RESPONSIBILITIES
Project & Timeline ManagementBuild and maintain project timelines, task lists, and key deadlines across event, marketing, and creative projectsWork with department leads to establish realistic timelines, ownership, milestones, and dependenciesTrack progress and proactively follow up on outstanding tasks and approvalsMaintain visibility into what is due, who owns it, and next stepsFlag timeline risks, tight deadlines, scope changes, or other issues before they become larger problemsKeep project management platforms and internal tracking systems accurate and up to date
Documentation & CoordinationMaintain organized project documentation, meeting notes, action items, approvals, and key project informationCoordinate internal follow-up and ensure decisions and next steps are documented and communicatedTrack client deliverables, approvals, and outstanding informationCoordinate administrative communication with vendors and partners as neededHelp ensure projects have a clear paper trail from kickoff through completion
Invoicing & Project TrackingTrack project budgets, expenses, vendor invoices, and client billingCoordinate invoice collection and ensure financial documentation is complete and organizedFlag discrepancies, potential overages, or missing financial informationSupport project closeout and reconciliation
Systems & Process DevelopmentBuild and maintain repeatable workflows, templates, checklists, and project management systemsIdentify recurring gaps or inefficiencies and develop practical solutionsHelp establish consistent processes for project kickoff, timeline management, approvals, invoicing, and closeoutEnsure team members have the tools and systems they need to stay organizedHelp implement and reinforce processes as the company grows

WHAT WE’RE LOOKING FOR
Required Experience & Skills3–5+ years of experience in project management, agency operations, marketing coordination, event management, or a related fieldProven experience managing multiple projects, deadlines, and priorities simultaneouslyExceptional organizational and follow-through skillsStrong written and verbal communication skillsExperience building and maintaining project timelines and tracking systemsStrong attention to detail and documentation skillsComfortable coordinating across multiple departments and with external partnersExperience with project management platforms and digital collaboration toolsAbility to proactively identify issues and follow through on solutionsComfortable working in a fast-paced, deadline-driven environmentComfortable using AI tools and emerging technology to improve workflows, documentation, and team efficiency 
Preferred (Nice to Have)Experience working in an events, experiential marketing, creative, or agency environmentFamiliarity with marketing workflows including content, social media, email, and creative productionExperience with project management platforms such as Monday or similarExperience with budget tracking and invoicingExperience creating SOPs, templates, checklists, or other operational systems
Who You AreA natural organizer: You genuinely enjoy creating structure and keeping moving pieces organized.A proactive problem solver: You identify issues early and think about how to prevent them from happening again.Detail-oriented: You notice the small things that can create big problems later.Comfortable holding people accountable: You're confident following up and pushing a project forward when something is overdue.A systems thinker: You don't just solve today's problem. You think about how to build a better process for tomorrow.Calm and adaptable: You can manage shifting priorities without losing track of the details.Collaborative: You enjoy working across different disciplines and helping teams stay connected.
Work EnvironmentHybrid position based in the Denver metro areaRegular interaction with clients, vendors, and external partnersOccasional attendance at select client eventsOccasional evenings and weekends depending on event needsMust have reliable transportation for local event travel

ABOUT ADELSKAAdelska is a Colorado based event strategy, production and marketing agency. We believe the best events aren't one off moments. They are part of a larger ecosystem that connects strategy, brand, marketing, execution and measurable results.
Our work ranges from large scale community festivals and placemaking activations to corporate conferences, leadership events and brand experiences. We work across the full lifecycle, from defining the strategy and what success looks like to producing the event, building the campaign around it and measuring the results.
We are a growing team, and we care a lot about how we grow. We have high standards for our work, take ownership of the outcome and believe the best idea wins, regardless of where it comes from. We value people who are thoughtful, accountable, calm under pressure and willing to jump in when something needs to get done.
This is also a company where you can have a real impact. We are building the systems, team and structure for our next stage of growth, and the people who join us now will help shape what Adelska becomes.
WHAT ADELSKA OFFERSA front-row seat to some of Colorado's most impactful corporate and community eventsDirect mentorship and career development within a growing teamA collaborative, entrepreneurial environment where your contributions have visible impactContract-to-hire structure with a direct pathway to full-time employment within 90 daysCompetitive compensation commensurate with experience$65,000-$75,000 base salary, depending on experience, plus performance-based bonus opportunities. Hybrid scheduleUnlimited PTOGrowth opportunity in a small agencyDirect access to leadershipDiverse client portfolio

HOW TO APPLYSend your resume and a brief intro to with the subject line "Project Manager Application." In the body of the email, tell me the project that was your most successful and why.
We review every application and will reach out to candidates whose experience aligns with what we're building. xzbcwsv No recruiters or staffing agencies, please.