Content and operations assistant

Podcast Producer & Content Operations Manager Job Description

We are looking for a highly organized and creative Podcast Producer & Content Operations Manager to manage the end-to-end operations of a wellness and general-interest podcast.

This role combines content creation, guest management, production planning, and behind-the-scenes execution. You will act as the operational backbone of the podcast—ensuring smooth scheduling, strong guest experiences, and high-quality content development before, during, and after each shoot.

You will work closely with the host/creator to develop engaging episode ideas, research guests, write thoughtful interview questions, manage outreach and bookings, and assist during recording sessions.

The ideal candidate is both structured and creative, capable of handling logistics while also thinking like a content strategist. Key Responsibilities

Guest & Scheduling Management

Identify and research potential podcast guests (creators, experts, founders, wellness professionals, etc.) Handle outreach, follow-ups, and guest confirmations Manage scheduling, calendars, and coordination across time zones if needed Ensure smooth guest onboarding and communication before recordings

Content Development

Research trending topics in wellness, lifestyle, mindset, and general interest areas Write engaging, structured, and thought-provoking interview questions Develop episode outlines and talking points

Production Support

Assist during podcast recordings (in-studio or remote) Help manage flow of conversation and episode structure if needed Take notes during recordings for editing and post-production Ensure guests are comfortable and well-prepared

Post-Production & Operations

Coordinate with editors or handle basic editing notes/feedback Help repurpose podcast content into short-form clips and social media posts Track content performance and suggest improvements Maintain organized documentation of guests, episodes, and content ideas Skills & Qualifications

Must-Have Skills

Strong written communication and storytelling ability Excellent organization and multitasking skills Comfortable with research and content ideation Good understanding of social media and viral content trends Ability to work independently and manage deadlines

Preferred Skills

Experience in podcast production, content creation, or media roles Familiarity with wellness, fitness, mindset, or lifestyle content Basic understanding of video/audio production workflows Experience managing calendars or executive-level support roles Knowledge of platforms like You Tube, Instagram Reels, Nice-to-Have (Bonus) Experience working with creators or influencers Basic editing skills (Cap Cut, Premiere Pro, or similar) Familiarity with podcast platforms like Spotify for Podcasters or You Tube Studio Understanding of audience growth strategies