Accounts Executive – Billing & Accounts Payable

Accex Supply Chain Pvt Ltd · Mumbai, India

Key Responsibilities:

Revenue Billing:

• Prepare and finalize monthly revenue billing files based on client contracts, usage data, or SLAs.

• Generate and raise customer invoices/bills accurately and on time in Zoho Books.

• Reconcile billing data with source records (contracts, sales orders, delivery/usage reports) before invoicing.

• Coordinate with sales, operations, or project teams to obtain billing inputs and resolve discrepancies.

• Track invoice status, follow up on approvals, and ensure invoices are dispatched to clients within defined timelines.

• Maintain a billing schedule/tracker and ensure no revenue leakage due to missed or delayed billing.

Accounts Payable Verification:

• Verify vendor bills/invoices for accuracy, authorization, and compliance with company policy (PO matching, rate checks, tax validation, etc.).

• Check supporting documents (PO, GRN, contracts, approvals) before booking vendor bills.

• Record verified accounts payable bills in Zoho Books with correct ledger heads, cost centers, and tax treatment (GST/TDS as applicable).

• Flag and resolve mismatches, duplicate bills, or unauthorized invoices with vendors/internal stakeholders.

• Track payment due dates and coordinate with the payments team for timely vendor settlements.

• Maintain vendor ledger accuracy and assist in periodic vendor reconciliations.

General Accounting (Zoho):

• Record day-to-day accounting entries (sales, purchases, journal entries) in Zoho Books.

• Maintain updated books of accounts, ensuring entries are posted under correct ledgers and cost centers.

• Assist with customer/vendor ledger reconciliation, and month-end closing activities.

• Support preparation of MIS reports, ageing reports (receivables/payables), and other management reports from Zoho.

• Ensure compliance with applicable statutory requirements (GST, TDS) in billing and accounting entries.

• Assist internal/external auditors with data, documentation, and clarifications during audits.

Required Skills & Qualifications:

• Bachelor's degree in Commerce/Accounting/Finance (B.Com, BBA-Finance, or equivalent).

• 3–4 years of relevant experience in billing, accounts payable, or general accounting.

• Hands-on working experience with Zoho Books (or willingness to learn quickly if experienced in similar ERP/accounting software).

• Good understanding of GST, TDS, and basic accounting principles.

• Strong proficiency in MS Excel/Google Sheets for reconciliation and reporting.

• High attention to detail and accuracy in data entry and verification.

• Good communication skills to coordinate with internal teams, vendors, and clients.

• Ability to manage timelines and work under monthly closing deadlines.

Preferred Qualifications:

• Prior experience working specifically on Zoho Books/Zoho Finance Suite.

• Experience in a services/subscription-billing environment.

• Exposure to accounts payable automation and vendor management workflows.

Key Competencies:

• Accuracy & attention to detail

• Ownership and follow-through on deadlines

• Analytical and reconciliation skills

• Process discipline and documentation habits

• Cross-functional coordination