Personal Assistant

Travel And Tour World · India

Location: Kolkata (On-site)

Job Type: Full-Time

Experience: 1–3 Years Preferred (Exceptional Freshers with excellent communication and organizational skills may also apply)

About the Role

We are looking for a highly organized, proactive, and professional Personal Assistant to provide comprehensive administrative and executive support to senior management. The ideal candidate should be able to manage schedules, coordinate meetings, handle confidential information, and ensure the smooth execution of daily business activities.

This role requires exceptional communication skills, attention to detail, discretion, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

• Manage the executive's daily calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, prepare agendas, and record meeting minutes when required.
• Handle professional email correspondence and telephone communication.
• Prepare reports, presentations, business documents, and other official correspondence.
• Organize, maintain, and manage confidential files and documentation.
• Coordinate with internal departments, clients, partners, and external stakeholders.
• Assist in business research, data collection, and report preparation.
• Follow up on pending tasks, projects, and deadlines on behalf of the management.
• Arrange travel, accommodation, and other logistics when required.
• Screen and prioritize communications to ensure efficient workflow.
• Handle confidential information with the highest level of professionalism and integrity.
• Perform additional administrative or executive support tasks assigned by the management.

Required Qualifications

• Bachelor's degree in any discipline.
• 1–3 years of experience as a Personal Assistant, Executive Assistant, Administrative Executive, or similar role is preferred.
• Exceptional freshers with excellent communication and organizational abilities are encouraged to apply.

Required Skills

• Excellent written and verbal communication in English.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and Google Workspace.
• Ability to multitask and manage multiple priorities effectively.
• Excellent coordination and follow-up skills.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional etiquette and interpersonal skills.
• Problem-solving and decision-making abilities.
• Ability to work independently with minimal supervision.

P

referred Qualities

• Smart, proactive, and highly dependable.
• Strong sense of responsibility and ownership.
• Excellent planning and scheduling abilities.
• Positive attitude with a solution-oriented mindset.
• Ability to remain calm under pressure and meet deadlines.
• Quick learner with adaptability to changing business requirements.