Medical Records Manager

Progenesis IVF Fertility Center · India

Job Description – MRD Manager (IVF Centre)

Job Title: MRD Manager

Department: Medical Records Department (MRD)

Location: IVF Centre / Hospital

Reports To: Centre Head / Hospital Administrator

Job Summary

The MRD Manager is responsible for managing and maintaining all patient medical records in the IVF centre, ensuring accuracy, confidentiality, compliance, and easy retrieval of records. The role includes supervising MRD staff, managing electronic and physical files, supporting NABH audits, and coordinating with doctors, embryologists, nurses, and admin teams. This aligns with standard MRD manager responsibilities in hospitals.

Key Responsibilities

Manage day-to-day operations of the Medical Records Department

Maintain patient files, IVF treatment records, consent forms, scan reports, and discharge summaries

Ensure proper filing, indexing, coding, scanning, and storage of records

Maintain strict confidentiality of patient data and treatment history

Coordinate with doctors, IVF specialists, embryologists, and nursing teams for documentation completion

Ensure all IVF cycle documents are properly updated in EMR/HIS systems

Handle record retrieval for medico-legal, insurance, and patient requests

Prepare MIS reports, audit reports, and monthly record statistics

Support NABH / quality audits / compliance checks

Train and supervise MRD executives and record staff

Monitor record retention and disposal policies

Ensure timely closure of pending files and incomplete documentation

Maintain reports related to IUI, IVF, ICSI, embryo transfer, OT, lab, and donor records

Required Skills

Strong knowledge of MRD operations

Knowledge of hospital/IVF documentation standards

Experience with EMR, HIS, or IVF software

Good knowledge of NABH documentation

Excellent leadership and team management

Attention to detail and confidentiality

Strong reporting and MIS preparation skills

Qualification

Graduate / Bachelor’s degree in Hospital Administration / Health Information Management

Certification in MRD or Medical Coding preferred

3–5 years of MRD experience in hospital or IVF setup

Preferred Experience

Experience in IVF centre, fertility clinic, or women’s healthcare hospital

Knowledge of ART documentation, consent handling, embryo record maintenance