Bookkeeper/Accounts Payable Specialist

Confidential · Las vegas, United States

A thriving single-family office is looking for an experienced Bookkeeper / Accounts Payable Specialist to join our team. This role will be situated in Las Vegas, Nevada.

What is a Single-Family Office?

A single-family office is a private organization that handles the investments and financial affairs of an ultra-high-net-worth family. We manage a diverse investment portfolio, including partnerships, LLCs, and trusts. Our mission is to provide personal services and support to the family to achieve their objectives with a focus on investment management, estate planning, and management of philanthropic goals.

Why Join Us?

• Exclusive Opportunity: Directly engage with the financial operations of a highly successful family business.
• Innovative Environment: A culture that values new ideas and continuous improvement.
• Collaborative Culture: A supportive environment that ensures every voice is heard and valued.
• Exciting Location: The unique lifestyle and amenities of Las Vegas, Nevada.
• Hybrid Work Flexibility: Supports a healthy work-life balance.
• Competitive Pay: Compensation that reflects your skills and experience.

Key Responsibilities

• Comprehensive Bookkeeping: Manage bookkeeping tasks for multiple entities, ensuring accurate tracking of income, expenses, and financial transactions, including regular book reconciliations.
• Billing and Payments Preparation: Oversee billing processes, including recording bills, obtaining vendor information for payments, and preparing wire transfers.
• Inbox Management: Administer the billing inbox, processing incoming bills, categorizing, and storing them in designated digital folders, ensuring accurate uploads to QuickBooks Online.
• Digital File Management: Organize statements from checking and savings accounts, credit cards, brokerages, and PCAPs into designated digital folders for streamlined access and recordkeeping.
• Financial Reconciliations: Conduct reconciliations of inter-company loans and across entities.
• Tax Compliance: Prepare and file necessary tax forms, such as 1099s and 1042-S.
• Additional Responsibilities: Perform other duties as needed to support the financial operations of the organization.

Qualifications

• Education : Bachelor’s degree in accounting or finance, or equivalent experience.
• Professional Experience : Minimum 3 years of experience in a similar role.
• Software Proficiency : Proficiency in QuickBooks Online, Excel, and Microsoft Office Suite.
• Initiative and Resourcefulness : Ability to take initiative and be resourceful with limited supervision in a dynamic environment.
• Communication Skills : Excellent communication and interpersonal skills.