Senior Tendering Executive (Commercial Interior Fitout)

Archestra · India

An established interior fit-out and Design & Build organisation is hiring a Senior Tendering Executive with 7 to 12 years of experience, for its Head Office in Andheri West, Mumbai. The role will lead the organisation's tendering, estimation, and pre-contract activities, with responsibility for developing commercially viable bids, managing tender risks, coordinating with internal and external stakeholders, and leading the Tendering and Pre-Contracts team.

The position will work closely with Business Development, Design, Procurement, Finance, and Project teams across the tendering and pre-contract cycle.

Project Exposure

The role will primarily involve:

• Corporate interior projects
• Commercial office projects
• Hospitality projects
• Retail fit-outs
• Design & Build projects
• Large-scale interior fit-out and turnkey projects

Key Responsibilities

• Lead the complete tendering lifecycle from opportunity identification through bid submission.
• Review tender documents, drawings, specifications, BOQs, contracts, and commercial requirements.
• Develop bid strategies and establish bid/no-bid evaluation processes based on project viability and risk.
• Oversee detailed cost estimates, BOQs, quantity take-offs, and rate analyses.
• Drive value engineering and cost optimisation initiatives while maintaining commercial viability.
• Develop and maintain cost databases, historical benchmarks, and market intelligence.
• Review contractual terms and identify commercial, financial, and execution risks associated with tender opportunities.
• Participate in commercial negotiations with clients, consultants, PMCs, vendors, and subcontractors.
• Develop relationships with vendors, suppliers, and subcontractors and obtain competitive commercial terms for project bids.
• Monitor material costs, labour rates, and relevant market trends to support competitive pricing.
• Represent the organisation in pre-bid meetings, client presentations, and negotiations.
• Support Business Development initiatives through commercial inputs and proposal strategies.
• Lead, mentor, and develop the Tendering and Pre-Contracts team.
• Establish departmental KPIs and drive process improvements across the function.
• Coordinate with Design, Procurement, Finance, and Project teams to ensure timely and accurate tender submissions.
• Prepare tender pipeline, bid status, and management reports, including win-loss analysis and market intelligence.
• Ensure compliance with organisational policies, procedures, and governance requirements.

Requirements

• Graduate in Civil Engineering, Interior Design, Architecture, or a related discipline.
• 7 to 12 years of experience in Tendering, Estimation, Quantity Surveying, Commercial Management, or Pre-Contracts functions.
• Minimum 5 years of experience in a leadership role managing Tendering or Pre-Contracts teams.
• Proven experience in Interior Fit-Out, Design & Build, Construction, or Turnkey Contracting organisations.
• Experience handling projects ranging from ₹5 Cr to ₹100+ Cr.
• Strong exposure to Corporate Interiors, Commercial Offices, Hospitality, Retail Fit-Outs, and Design & Build projects.
• Strong knowledge of cost estimation, quantity surveying, BOQ preparation and validation, commercial management, and contract review.
• Experience in value engineering, cost optimisation, procurement, vendor management, risk assessment, and commercial analysis.
• Experience with commercial negotiations involving clients, consultants, PMCs, vendors, and subcontractors.
• Proficiency in AutoCAD, advanced MS Office, ERP, and relevant estimation or cost-management software.
• Strong leadership, negotiation, analytical, communication, and coordination skills.
• PMP, RICS, or equivalent professional certification will be an added advantage.

Work Schedule

• Location: Andheri West, Mumbai
• Working days: Monday - Saturday (10:00 AM - 7:00 PM)