Administrative Executive

Administrative Executive – MAPFRE RE, IIO Branch (GIFT City, India) Location: GIFT City (Gujarat International Finance Tec‑City), Indi aReporting To: Principal Officer / Branch Managemen tEntity: Mapfre Re – International Insurance Office (IIO ) Role Overvi ewTh e Administrative Executi ve will provide comprehensive administrative, operational, and coordination support fo r Mapfre Re’s IIO Bran ch i n GIFT Ci ty. This role is essential in ensuring smooth day‑to‑day functioning of the branch, especially during the establishment stage. The position requires excellent organization, communication, and multitasking skills, with an ability to work in a professional financial‑services environmen t. Key Responsibilit iesOffice Administration & Coordinat ionManage daily office operations, facility coordination, and general administrative tas ks.Coordinate with external vendors, service providers, and building/SEZ administrati on.Ensure proper maintenance of office supplies, equipment, and operational logisti c s Documentation & Record Manage mentMaintain branch documentation, including regulatory files, contracts, correspondences, and internal reco rds.Assist with preparation and filing of reports, letters, meeting minutes, and presentati ons.Ensure secure and compliant record‑keeping in line with MAPFRE RE and IFSCA requireme nts. Support for Underwriting & Opera tionsAssist the Underwriting and Management teams with administrative tasks such as data entry, documentation, scanning, and organizing underwriting f iles.Coordinate internal approvals, workflows, and communication between local and regional off ices.Support the preparation of reports, dashboards, and internal submiss ions. Finance & Compliance S upportAssist in processing invoices, vendor payments, and expense document ation.Help maintain compliance checklists, statutory calendars, and audit document ation.Support the Principal Officer in ensuring administrative compliance with local and IFSCA guide lines. Travel, Scheduling & Lo gisticsManage calendars, schedule meetings, and coordinate travel arrangements for MAPFRE RE staff visiting GIF T City.Organize internal and external meetings, workshops, and events.Handle visitor logistics and hospitality arrang ements. Reception & Communication Ma nagementAct as the first point of contact for calls, visitors, and correspo ndences.Ensure professional, timely communication with internal and external stake holders.Draft and manage general email communications as r equired. Required Qualifications & E xperience2–5 years of administrative or office management experience, ideally within financial services, insurance, or rei nsurance.Strong proficiency in MS Office (Excel, Word, PowerPoint, Outlook).Familiarity with compliance‑driven environments or regulated entities is an a dvantage.Graduate degree in Business Administration, Commerce, or relat ed field. Competencies & Personal AttributesExcellent organizational and multitaski ng skills.Strong communication (written and verbal) and interpersonal abilities.High level of professionalism, integrity, and attention to detail.Ability to work independently and maintain confid entiality.Proactive, reliable, and service‑oriente d mindset. Why Joi n MAPFRE REBe part of a globally respected reinsurance group establishing a new strategic branc h in India.Work in a dynamic, international, and learning‑focused e nvironment.Gain exposure to global best practices in administrative and operation al support.