Executive assistant – founder’s office & strategic coordination

Job Title: Executive Assistant – Founder’s Office & Strategic Coordination
Company: Multiplier AI Limited
Location: Noida (Work from Office / Hybrid based on business requirements)
Experience: 3–6 Years
Employment Type: Full-Time
CTC: ₹5–8 LPA (Based on experience, communication skills, and capability)
Reporting To: Founder / Senior Leadership Team
About Multiplier AI Limite
d Multiplier AI Limited is an AI-first healthcare analytics and technology company focused on transforming healthcare and pharmaceutical businesses through Artificial Intelligence, advanced analytics, automation, and digital transformation solutions
We work with leading pharmaceutical, healthcare, and life sciences organizations to build intelligent platforms that improve commercial effectiveness, healthcare marketing, patient engagement, business intelligence, and operational efficiency
At Multiplier AI, we foster a fast-paced, innovation-driven environment where technology, execution, and strategic thinking come together to solve real-world healthcare challenges
We are currently looking for a highly organized, proactive, and execution-focused Executive Assistant – Founder’s Office & Strategic Coordinatio n to support leadership in managing business priorities, coordination, communication, and execution tracking
.
About the Ro
le This is not a traditional Executive Assistant role focused only on calendar management. We are looking for someone who can function as an extension of the Founder’s Office by ensuring smooth coordination across teams, tracking priorities, managing follow-ups, organizing meetings, and supporting strategic executio
n. The ideal candidate should be detail-oriented, highly organized, trustworthy, proactive, and capable of handling multiple priorities in a dynamic business environmen
t.
Key Roles & Responsibilit
ies1. Calendar & Meeting Managem
ent Manage leadership calendars, appointments, meetings, and scheduling prioriti
es. Coordinate internal and external meetings with clients, partners, vendors, and stakeholde
rs. Ensure meeting agendas, documents, presentations, and discussion points are prepared in advan
ce. Avoid scheduling conflicts and ensure smooth coordination of leadership commitmen
ts. Send reminders and maintain meeting timelin
es.2. Minutes of Meeting (Mo M) & Follow-Up Track
ing Attend meetings and prepare detailed Minutes of Meeting (Mo
M). Capture action items, timelines, responsibilities, and key decisio
ns. Maintain trackers for pending and completed action ite
ms. Follow up with internal teams and stakeholders to ensure timely executi
on. Escalate delays or blockers to leadership when requir
ed.3. Founder’s Office Coordinat
ion Coordinate with departments including HR, Finance, Operations, Marketing, Technology, and Business tea
ms. Track strategic priorities and ensure timely execution of leadership initiativ
es. Prepare daily, weekly, and monthly status reports for leadership revi
ew. Maintain visibility on important deadlines and deliverabl
es.4. Communication & Documentation Managem
ent Draft professional emails, meeting summaries, business communication, and follow-up not
es. Organize and maintain confidential documents, reports, presentations, and business recor
ds. Maintain structured folders and documentation systems for easy acce
ss. Coordinate communication between leadership and internal/external stakeholde
rs.5. Travel & Event Coordinat
ion Manage travel bookings including flights, hotels, transportation, and itinerari
es. Coordinate logistics for conferences, meetings, workshops, and business even
ts. Support event planning, guest coordination, and vendor communicati
on. Ensure smooth execution of leadership travel and event schedul
es.6. HR & Recruitment Coordinat
ion Coordinate interview scheduling and candidate communicati
on. Maintain hiring trackers and recruitment updat
es. Support onboarding coordination for leadership-driven hiring requiremen
ts. Follow up with HR teams regarding offers, joining dates, and documentati
on.7. Finance & Compliance Coordinat
ion Coordinate with finance teams, auditors, consultants, and vendors for documentati
on. Track invoices, approvals, reimbursements, and compliance-related activiti
es. Maintain trackers for important submissions and deadlin
es. Ensure timely coordination for leadership approva
ls.8. Strategic Execution Supp
ort Assist leadership in tracking business priorities and strategic initiativ
es. Coordinate cross-functional execution and ensure accountabili
ty. Support presentations, reports, dashboards, and business revie
ws. Help streamline workflows and improve operational efficien
cy. Educational Qualificati
ons Bachelor’s degree in Business Administration, Management, Commerce, Communications, or related fiel
ds. MBA or Postgraduate qualification is preferred but not mandato
ry. Additional certifications in project coordination, administration, operations, or communication will be an advanta
ge. Required Experie
nce3–6 years of experience as an Executive Assistant, Founder’s Office Executive, Operations Coordinator, Program Coordinator, or similar ro
le. Prior experience supporting founders, CXOs, senior leadership, or startup environments is preferr
ed. Experience in healthcare, technology, consulting, Saa S, or fast-growing organizations will be an added advanta
ge. Required Skills & Competenc
ies Excellent verbal and written communication skil
ls. Strong organizational and multitasking abiliti
es. Exceptional follow-up and execution discipli
ne. High attention to detail and confidentiali
ty. Strong stakeholder management and coordination skil
ls. Proficiency in Google Workspace, MS Office, Google Sheets, Docs, Calendar, Zoom, and project tracking too
ls. Comfortable using AI productivity tools for documentation, summarization, and workflow manageme
nt. Ability to work independently in a fast-paced environme
nt. What We Are Looking
For We are looking for someone who is proactive, dependable, detail-oriented, and execution-focused. The ideal candidate should be comfortable working directly with senior leadership, managing multiple priorities, and ensuring smooth coordination across business functio
ns. If you enjoy bringing structure, speed, and accountability to business operations, this role is for y
ou. Why Join Multiplier
AI?Opportunity to work directly with founders and senior leadersh
ip. Exposure to strategic business operations and decision-maki
ng. Fast-paced, innovation-driven work environme
nt. Career growth opportunities in AI, healthcare, and technology secto
rs. High ownership and learning opportuniti
es. Interested candidates can apply or share their profil
es.