Executive Assistant to Vice President

Alliance Recruitment Agency · India

Executive Assistant to Vice President

Location: Hyderabad

Industry : Manufacturing/ Retail/ Insurance

Job Purpose

To provide high-level administrative, organizational, and coordination support to the Vice President, ensuring effective management of schedules, meetings, correspondence, information flow, follow-ups, and important business activities.

The position requires a high degree of confidentiality, professionalism, attention

to detail, and the ability to coordinate effectively with senior management and

various departments.

 Manage and maintain the Vice President daily calendar, appointments,meetings, and schedules.

 Coordinate internal and external meetings and ensure timely communication to concerned persons.

 Prepare daily/weekly schedules and reminders for important meetings,commitments, and follow-ups.

 Maintain proper records of important documents, communications, and commitments.

 Schedule meetings with internal departments, customers, suppliers, consultants, bankers, government officials, and other stakeholders.

 Record minutes of meetings wherever required and circulate action points to concerned departments.

 Provide regular status updates to the Director on important pending matters.

Collect and compile information and reports from various departments as instructed by the Director.

 Prepare management reports, presentations, dashboards, and MIS reports.

 Track important business activities, targets, projects, and departmental commitments.

 Highlight delays, critical issues, and pending matters requiringmanagement attention.

 Assist the Vice President in reviewing departmental performance and important business developments.