Real Estate Operations Associate | Investments, Construction & Business Operations

ZAR Real Estate | Northern VirginiaAbout ZAR Real EstateZAR Real Estate is a family-owned, entrepreneurial real estate investment company based in Northern Virginia. Founded in 2011 and backed by more than a decade of real estate experience, we are building a growing business centered around integrity, quality, and excellent execution.Our work spans multiple areas of residential real estate. We acquire and wholesale homes, purchase properties to renovate, rehab and resell, and develop new-construction homes from the ground up. This gives our team exposure to the full lifecycle of real estate—from identifying and acquiring opportunities to managing renovations, coordinating transactions, and bringing completed homes to market.Our culture is ambitious, fast-moving, hands-on, collaborative, and growth-oriented. We're small enough that individual contributions have a real impact, and we value people who take initiative, learn quickly, solve problems, bring ideas to the table, and want to grow with us.

A high number of candidates may make applications for this position, so make sure to send your CV and application through as soon as possible.
The Role
We're looking for an ambitious, highly motivated Executive Assistant to work closely with company leadership and become an integral part of ZAR's day-to-day operations and continued growth.This is not a traditional administrative role. You'll work across executive support, transaction coordination, property and project management, marketing, and business operations—with exposure to acquisitions, wholesales, rehabs, resales, and new construction.We're looking for a self-starter, go-getter, and quick learner who can absorb new information quickly, adapt to new responsibilities, and become increasingly independent over time. You notice what needs to be done, take ownership, follow through, and don't need to be constantly managed.
What You'll Do
Executive & Business SupportManage calendars, meetings, deadlines, correspondence, and follow-upsOrganize company, property, and transaction documentationPrepare reports, spreadsheets, research, and business materialsTrack projects and action items through completionHelp create better systems, processes, checklists, and workflowsTransaction CoordinationCoordinate acquisitions, wholesales, purchases, and sales from contract through closingTrack deadlines, inspections, appraisals, title, financing, walkthroughs, and closingsCommunicate with agents, attorneys, lenders, title companies, inspectors, buyers, sellers, and other partiesMaintain organized transaction files and proactively keep deals movingProperty & Project ManagementCoordinate contractors, vendors, maintenance, inspections, repairs, and property servicesTrack rehab, renovation, and property-related projects through completionMaintain property records, invoices, utilities, warranties, and vendor informationAssist with property turnovers, renovations, and new-construction coordinationSocial Media & MarketingHelp manage ZAR's social media presence and content calendarCreate and organize content around acquisitions, flips, rehabs, new construction, closings, and company milestonesDraft captions and create basic marketing materialsCoordinate photography/video and organize marketing assetsBring creative ideas for strengthening ZAR's brand and online presence
Who We're Looking For
You'll thrive at ZAR if you are:A quick learner who absorbs new information, processes, and systems quickly and applies what you've learnedAmbitious and motivated to grow professionallyA self-starter who takes initiative without waiting to be askedResourceful and naturally solution-orientedExceptionally organized and detail-orientedAccountable and dependable—you follow throughAdaptable and comfortable taking on new responsibilities as the business evolvesComfortable juggling multiple priorities in a fast-moving environmentProfessional and confident communicating with clients, vendors, contractors, and industry professionalsTech-savvy and comfortable learning new systems and toolsCurious about real estate, investing, business, and operationsSomeone who sees a better way of doing something and speaks up
Qualifications
1+ years of relevant professional experience preferredExperience in real estate, executive assistance, transaction coordination, property management, operations, or a related field is a plusExcellent written and verbal communication skillsStrong organizational and time-management skillsDemonstrated ability to learn new processes, systems, and responsibilities quicklyComfortable with Google Workspace/Microsoft Office, spreadsheets, and digital business toolsCanva/social media experience is a plusReal estate license is a plus, but not required
Growth at ZAR
We want this role to grow with the right person. xzbcwsv As ZAR expands its acquisitions, wholesales, rehab projects, new construction, and overall operations, a high-performing individual will have the opportunity to take on increasingly significant responsibilities across operations, transaction management, project coordination, marketing, business development, and potentially team leadership.If you're looking for an opportunity where you can work closely with ownership, learn multiple sides of the real estate investment business, make a visible impact, and grow alongside an ambitious company, we'd love to hear from you.