Payroll Specialist
Burtch Works · Cincinnati, Ohio, United States
FULL TIMEpermanent
Job Description
Payroll Specialist
Is this the role you are looking for If so read on for more details, and make sure to apply today.
About the RoleWe are seeking a detail-oriented Payroll Specialist to own the full-cycle payroll process for a multi-state workforce. This role is responsible for accurate, timely, and compliant payroll processing from start to finish while serving as a key point of contact for payroll-related questions across the organization. This role will also be responsible for analyzing current practices, creating workflows, and developing process improvements to make payroll more efficient.
The ideal candidate has hands-on ADP Workforce Now experience, a strong grasp of multi-state payroll tax rules, and is comfortable owning tax reconciliations as a regular part of the payroll cycle.
Key ResponsibilitiesFull-Cycle Payroll ProcessingProcess weekly/semi-monthly payroll for multi-state employer with exempt and non-exempt employeesSupport and maintain employee payroll data: new hires, terminations, pay changes, deductions, garnishments, and direct deposit informationCalculate and process off-cycle payments, retroactive adjustments, bonuses, and final paychecks in accordance with state-specific requirementsSetup and manage earning codes, deduction codes, and department tablesReview time and attendance data for accuracy prior to payroll submission
Multi-State Tax & ComplianceMaintain accurate state and local tax setups for a multi-state workforceMonitor and apply changes in state/local payroll tax laws, minimum wage requirements, and paid leave mandatesEnsure timely registration for new state withholding and unemployment tax accounts as the company expands into new statesProcess I-9 documentation for new hires and ensure timely completion in accordance with federal employment eligibility requirements
Tax ReconciliationsPerform periodic (monthly/quarterly) reconciliations of payroll tax liabilities against ADP tax filings and general ledger postingsReconcile quarter-end and year-end tax filings (941, state withholding, SUI) and resolve discrepancies with ADP Tax ServicesProcess payment for workers compensation insurance premiums for Ohio and WashingtonParther with ADP to reconcile W-2s and W-2c corrections; support annual year-end payroll tax closeInvestigate and resolve tax notices from federal, state, and local agencies
Systems & ReportingServe as a power user of ADP (Workforce Now or similar) for payroll processing, tax filing, and report generationReconcile payroll registers to the general ledger each pay cycle and partner with Accounting on payroll-related journal entries and accrualsGenerate ad hoc payroll reports for Finance and leadership as neededMaintain payroll documentation and support internal/external audits
Employee SupportRespond to employee inquiries regarding paychecks, deductions, tax withholding (W-4), and payroll policiesPartner with management on the payroll impact of leaves of absence, benefits deductions, and retirement plan contributions
QualificationsRequiredMinimum of 3 years of full-cycle payroll processing experience, including multi-state payrollHands-on experience with payroll platforms (ADP Workforce Now, ADP Vantage, or similar)Demonstrated experience performing payroll xzbcwsv tax reconciliations (liability, GL, and quarterly/annual filings)Solid working knowledge of federal, state, and local payroll tax regulationsStrong Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliation workbooks)High degree of accuracy and discretion when handling confidential compensation data
PreferredFundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)Experience with garnishments, multi-state unemployment, and reciprocity agreementsPrior experience supporting a payroll tax audit or agency notice resolutionFamiliarity with general ledger coding and payroll journal entries
What Success Looks Like in This RolePayroll is processed accurately and on time, every cycle, across all statesTax reconciliations are completed proactively, with discrepancies caught and resolved before quarter/year-end filingsEmployees and internal stakeholders receive clear, timely answers to payroll questionsPayroll tax compliance risk is minimized through proactive monitoring of law changes and jurisdictional requirements
Is this the role you are looking for If so read on for more details, and make sure to apply today.
About the RoleWe are seeking a detail-oriented Payroll Specialist to own the full-cycle payroll process for a multi-state workforce. This role is responsible for accurate, timely, and compliant payroll processing from start to finish while serving as a key point of contact for payroll-related questions across the organization. This role will also be responsible for analyzing current practices, creating workflows, and developing process improvements to make payroll more efficient.
The ideal candidate has hands-on ADP Workforce Now experience, a strong grasp of multi-state payroll tax rules, and is comfortable owning tax reconciliations as a regular part of the payroll cycle.
Key ResponsibilitiesFull-Cycle Payroll ProcessingProcess weekly/semi-monthly payroll for multi-state employer with exempt and non-exempt employeesSupport and maintain employee payroll data: new hires, terminations, pay changes, deductions, garnishments, and direct deposit informationCalculate and process off-cycle payments, retroactive adjustments, bonuses, and final paychecks in accordance with state-specific requirementsSetup and manage earning codes, deduction codes, and department tablesReview time and attendance data for accuracy prior to payroll submission
Multi-State Tax & ComplianceMaintain accurate state and local tax setups for a multi-state workforceMonitor and apply changes in state/local payroll tax laws, minimum wage requirements, and paid leave mandatesEnsure timely registration for new state withholding and unemployment tax accounts as the company expands into new statesProcess I-9 documentation for new hires and ensure timely completion in accordance with federal employment eligibility requirements
Tax ReconciliationsPerform periodic (monthly/quarterly) reconciliations of payroll tax liabilities against ADP tax filings and general ledger postingsReconcile quarter-end and year-end tax filings (941, state withholding, SUI) and resolve discrepancies with ADP Tax ServicesProcess payment for workers compensation insurance premiums for Ohio and WashingtonParther with ADP to reconcile W-2s and W-2c corrections; support annual year-end payroll tax closeInvestigate and resolve tax notices from federal, state, and local agencies
Systems & ReportingServe as a power user of ADP (Workforce Now or similar) for payroll processing, tax filing, and report generationReconcile payroll registers to the general ledger each pay cycle and partner with Accounting on payroll-related journal entries and accrualsGenerate ad hoc payroll reports for Finance and leadership as neededMaintain payroll documentation and support internal/external audits
Employee SupportRespond to employee inquiries regarding paychecks, deductions, tax withholding (W-4), and payroll policiesPartner with management on the payroll impact of leaves of absence, benefits deductions, and retirement plan contributions
QualificationsRequiredMinimum of 3 years of full-cycle payroll processing experience, including multi-state payrollHands-on experience with payroll platforms (ADP Workforce Now, ADP Vantage, or similar)Demonstrated experience performing payroll xzbcwsv tax reconciliations (liability, GL, and quarterly/annual filings)Solid working knowledge of federal, state, and local payroll tax regulationsStrong Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliation workbooks)High degree of accuracy and discretion when handling confidential compensation data
PreferredFundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP)Experience with garnishments, multi-state unemployment, and reciprocity agreementsPrior experience supporting a payroll tax audit or agency notice resolutionFamiliarity with general ledger coding and payroll journal entries
What Success Looks Like in This RolePayroll is processed accurately and on time, every cycle, across all statesTax reconciliations are completed proactively, with discrepancies caught and resolved before quarter/year-end filingsEmployees and internal stakeholders receive clear, timely answers to payroll questionsPayroll tax compliance risk is minimized through proactive monitoring of law changes and jurisdictional requirements