Administrative Executive

Tint Tone & Shade · India

Job Description – Admin Executive

Company: Tint Tone & Shade

Industry: Interior Design

Location: Hyderabad

Work Mode: On-site

Experience: Minimum 1+ years in Administration / Facility Management / Front Office / Hospitality

Job Summary

We are looking for a dedicated, professional, and well-organized Admin Executive to manage the day-to-day administration, hospitality, facility management, and overall operations of our Experience Centre in Bangalore.

The ideal candidate should have strong communication and coordination skills, a professional attitude, and the ability to independently manage the Experience Centre while ensuring a smooth and welcoming experience for clients, employees, and visitors.

Key Responsibilities

• Manage the day-to-day administrative operations of the Experience Centre.
• Ensure the Experience Centre is maintained in a clean, organized, professional, and client-ready condition at all times.
• Handle client hospitality and ensure a warm and professional experience for visitors.
• Coordinate with housekeeping staff and monitor their day-to-day activities and performance.
• Ensure housekeeping, cleanliness, pantry, and common areas are maintained properly.
• Coordinate with facility and maintenance vendors for regular and emergency requirements.
• Manage vendors related to manpower, electricity, housekeeping, provisions, maintenance, and other office requirements.
• Monitor vendor performance, service quality, and timely completion of assigned work.
• Maintain records of vendor details, invoices, service schedules, and administrative expenses.
• Coordinate office provisions, stationery, pantry supplies, and other administrative requirements.
• Ensure electricity, water, internet, maintenance, and other facility-related requirements are followed up and resolved on time.
• Support the team in organizing client meetings, internal meetings, R&R activities, celebrations, events, and other Experience Centre activities.
• Coordinate seating arrangements, refreshments, housekeeping, and other requirements for meetings and events.
• Ensure all meeting and event areas are properly arranged before and after the event.
• Act as the primary point of coordination for day-to-day facility and administrative requirements at the Bangalore location.
• Maintain proper documentation and records related to administration and facility management.
• Coordinate with the central HR/Admin team for location-specific requirements and updates.
• Identify facility or administrative issues proactively and ensure timely resolution.
• Ensure compliance with company policies, safety standards, and workplace guidelines.
• Handle multiple administrative tasks independently and prioritize them based on business requirements.
• Support any additional administrative or operational requirements assigned by the management.

Required Skills & Qualifications

• Minimum 1 year of experience in Administration, Facility Management, Front Office, Hospitality, or a similar role.
• Excellent communication and interpersonal skills.
• Strong coordination and vendor management skills.
• Professional and presentable personality with a client-first approach.
• Good organizational and time-management skills.
• Ability to independently manage the administration of a location.
• Strong follow-up and problem-solving skills.
• Good knowledge of MS Office / Google Workspace.
• Ability to maintain records, documentation, and basic administrative reports.
• Comfortable coordinating with housekeeping, maintenance staff, vendors, and internal teams.
• Should be proactive, responsible, and detail-oriented.
• Candidates who are already based in Hyderabad and are familiar with the local area and vendors will be preferred.
• Willingness to work on a rotational weekly-off basis , depending on business requirements.