Event Manager

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Event CoordinatorThis role is a blended position of coordinator support to multiple members of the Fidelity Meetings & Events team and assisting with the planning and execution of events. The candidate will also support the execution of operational tasks for the Meetings & Events team in the logistics and execution of all programs both in-person and virtual.The Expertise and Skills You BringThe successful candidate must have the ability to take initiative and work independently as well as follow direction. Candidate must be very organized and able to balance multiple projects simultaneously under stringent time constraints. Incumbent must be a true teammate, willing to assume new responsibilities as they may arise, and flexible to working some overtime when required. The ideal candidate for this role is driven, organized, expert, and ready to improve their network and skills!Bachelor’s degree or equivalent experience1-3 years’ experience in event coordination or event supportCvent Event Management/Database software experience preferredAttention to detailStrong communication skillsAbility to multitask and coordinate between different departmentsAnalytical skills and knowledge in data management of eventsFully proficient using Microsoft Outlook – Calendar management and schedulingFully proficient in Microsoft Excel, Word, and PowerPointThe Value You DeliverIn person events:Build registration sites in Cvent for eventsCommunicate with planners and key business partners on event logistics, registration status, scheduling, attendance and attendee feedbackPlan for and execute the creation and printing of name badges, agendas, attendee lists, biographies, and all other meeting materials requiring production (tent cards, dinner cards, etc.)Run registration reports from Cvent for distribution to planning teamsCross check hotel rooming lists and travel manifests as neededShip meeting collateral and supplies to off-site events and tradeshowsResearch premium items, negotiate pricing and maintain inventory status on and ship to events as necessaryAssist with eReviewProcess invoices and follow up on status of payment, etc. on an ad hoc basisResearch and source venues, premiums, speakers and ad hoc requestsArrange group and individual transportationOn-site support for local events in Boston and New England to handle registrationOther administrative duties as assignedVirtual Events:Registration management with in CventCompose and build registration siteBuild registration/calendar holds/confirmationsRegistration summary update to the planning teamScheduled weekly meetings to meet on deadlinesEnsure that feedback from all events is collected, analyzed, and reported out to business owners.Review registration site and communicationsMailbox managementWeekly Meeting Notes and distribution to planning teamReplay Site creation in CventThe TeamThe Meetings & Events teams coordinate client events and industry conferences to support outreach to new and existing clients. The team also coordinates internal meetings to communicate with Fidelity associates.Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. xzbcwsv Those laws and regulations may restrict Fidelity from hiring and/or associating with individuals with certain Criminal Histories.