Administrative Assistant (Communication Specialist)

SpeedBirdServices - Medical Billing Company · Indore, India

We are hiring a highly articulate Administrative Assistant to manage workflows and communications across our locations. The position is available for both full-time, work-from-office roles at our local branches in Ahmedabad and Indore.

The primary objective of this role is to serve as a key organizational pivot point. Candidates must possess exceptional communication skills, a professional demeanor, and the ability to seamlessly handle client interactions and internal reporting.

Job Title: Administrative Assistant (Communication Specialist)

Locations: Ahmedabad, Gujarat | Indore, Madhya Pradesh

Job Type: Full-Time, In-Office

Experience: 1–4 Years (Preferred)

Salary: Competitive, as per industry standards

About the Role

We are seeking a proactive and detail-oriented Administrative Assistant with superior spoken and written communication skills . In this role, you will be the face and voice of our office, handling corporate correspondence, managing client relations, and streamlining day-to-day administrative operations. If you thrive in a collaborative environment and take pride in organizational excellence, we want to hear from you.

• Communication Management: Draft, proofread, and manage executive emails, corporate memos, and official reports.
• Front Office & Client Relations: Greet corporate visitors, answer incoming phone inquiries professionally, and direct communication to relevant teams.
• Daily Office Operations: Schedule appointments, maintain executive calendars, organize physical and digital filing systems, and manage office supplies.
• Data & Reporting: Prepare weekly and monthly administrative reports using spreadsheets and presentations.
• Inter-Department Coordination: Coordinate with internal managers, vendors, and external partners to maintain a smooth workspace workflow.
• Education: Graduate degree in any discipline (Business Administration or related fields preferred).
• Language Proficiency: Flawless verbal and written communication in English and Hindi (Knowledge of Gujarati is a strong plus for Ahmedabad).
• Technical Savvy: High proficiency in MS Office Suite (Word, Excel, PowerPoint) and email clients.
• Soft Skills: Outstanding time-management, ability to multitask under pressure, and strict adherence to data confidentiality.