Grant Accountant

LeAp - Learning through an Expanded Arts Program · United States

Grant Accountant Job Classification: Full-time Reports to: Controller Location: LEAP HQ- 535 8th Avenue, New York, NY 10018 Work Arrangement : Hybrid FLSA Status: Exempt Salary Range : $66,300 - $70,000 (commensurate with experience) Work Schedule: Monday-Friday (9:00am-5:00pm with a 1hr unpaid break) Weekly Paid Hours/ Week : 35 Why You'll Love Working at LEAP At LEAP, we don't just build great programs we build a great place to work. You'll thrive here if you're excited to be part of a mission-driven, people-centered, and joy-filled team. We are: Community-oriented, believing in a shared moral responsibility Creative, flexible, and open-minded Collaborative and mission driven Accountable to ourselves, each other, and our goals Committed to feedback and clear, consistent communication Champions of a compassionate and inclusive culture Supporters of self-care and the well-being of others And above all FUN! At LEAP, you'll be empowered to grow, lead, and make a lasting impact all while being part of a community that values who you are and what you bring. About the Role The Grant Accountant will manage and monitor the financial aspects of all grants with a primary focus on timely and accurate grant invoicing and financial reporting. Operating within the Finance Department, this role reports directly to the Controller. The position provides the right candidate an excellent opportunity to learn and grow as our internal finance functions continue to develop over time. What You'll Do (75% ) Invoicing, General Ledger Reconciliation, and Receivables Track grant revenues and expenditures in the general ledger; ensure proper coding Monitor expenditures for compliance with grant agreements and eligibility requirements Reconcile grant-related accounts, identifying discrepancies and making necessary adjustments to maintain accurate financial records Create and submit invoices for Public (Federal, State and City), Private Grants, other funding agencies with proper supporting documentation Ensure costreimbursable grants follow approved budgets Conduct follow up on invoices to confirm compliance requirements and accelerate cash collections Review accounts receivable aging reports regularly with the Controller Coordinate closely with the Development and Communications Team to ensure all grant reporting deadlines are met Recommend budget modifications by establishing schedules, collecting, analyzing, and consolidating financial data Ensure all grant-related financial activities comply with federal, state, city and grantor guidelines and policies Partner with the CFO and Controller to develop and streamline financial policies to enhance grant compliance and operational efficiency (25%) Administrative & Other Ensure grant revenue is properly reconciled in coordination with monthly accounting close processes. Assist with grant budget development and preaward financial reviews Develop, coordinate, and provide financial analysis to the Development and Public Partnerships teams for the annual budget and forecasting processes. Maintain centralized documentation of grant activities for audit purposes (including items such as time certifications and programmatic reporting). Preparing Monthly and Quarterly Financial Reports for management review Compile clear, comprehensive documentation to support organizational and funder audits Handle other duties as assigned based on evolving organizational needs What You'll Bring We are seeking a detail-oriented and experienced Grant Accountant to join our Finance Team. The ideal candidate possesses solid expertise in financial management, grant administration, and compliance monitoring, alongside a thorough understanding of the specific requirements and conditions tied to grant funding. Core Competencies & Strengths: Must have a strong foundation in accounting principles, including GAAP (Generally Accepted Accounting Principles), budgeting, and financial reporting Proven ability to apply accounting knowledge to grant-specific circumstances Excellent interpersonal skills with the ability to build rapport with a diverse group of individuals Strong attention to detail and accuracy in processing payments, accounting, reporting, and writing Self-starter mindset with proven analytical, organizational, time management, and problem-solving skills Must have a level of independent curiosity to advocate for effective and seamless financial processes Ability to conceive new approaches and streamline processes without constant direct supervision Absolute discretion concerning sensitive issues and confidential matters. Proficient experience with various software applications including MS Office and Google Suite. Flexibility, patience, and a positive attitude when meeting unexpected project demands Required Qualifications Education : Bachelor's Degree in Accounting, Finance, Business Administration, or a related field (preferred) Experience Level : Minimum of three (3) years of relevant professional accounting experience Industry Experience : Direct prior experience working within a non-profit environment PRE-EMPLOYMENT SCREENING Pre-employment screening is required for this position, including but not limited to background & criminal history checks by regulating agencies - as needed per placement. WE ARE AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER Please note: In accordance with organizational policy, LEAP does not sponsor individuals on O-1 visas. DIRECT HIRE ONLY - NO RECRUITERS