Executive Assistant

Role : Executive Assistant to Founder Location: Bandra West, Mumbai Overview: We are seeking a highly organised and proactive Executive Assistant to support the Managing Director in a fast-paced environment. This role requires strong coordination, discretion, and follow-through capabilities to manage schedules, communications, and key administrative priorities while ensuring seamless day-to-day functioning of the MD’s office. Key responsibilities: Calendar & Schedule Management Manage and prioritise the Managing Director’s calendar, including meetings, internal reviews, and external engagements Coordinate across stakeholders to ensure optimal scheduling and time management Anticipate scheduling conflicts and proactively resolve them Travel & Itinerary Management Plan and coordinate domestic and international travel, including flights, accommodation, visas, and logistics Prepare detailed travel itineraries and ensure smooth execution of travel plans Handle last-minute changes efficiently Coordination & Follow-ups Act as a central point of coordination between the MD and internal/external stakeholders Track key action items and ensure timely follow-ups across teams Facilitate communication and ensure closure on priority tasks Stakeholder & Communication Management Manage correspondence on behalf of the MD, including emails, calls, and meeting requests Maintain professionalism and confidentiality in all interactions Build effective working relationships with senior stakeholders Vendor Coordination & Negotiation Liaise with travel vendors, hotels, and service providers to ensure cost-effective arrangements Negotiate rates and terms while maintaining quality standards Documentation & Reporting Prepare meeting agendas, minutes, and presentations as required Maintain organised records of key documents and communications Skills required: Bachelor’s degree (mandatory) 3–8 years of experience as an Executive Assistant or in a similar role supporting senior leadership Strong coordination, organisation, and follow-up skills Proven experience in calendar management and travel planning Good negotiation skills, particularly with vendors and service providers Excellent verbal and written communication skills (English) High level of discretion, professionalism, and attention to detail Ability to work in a high-pressure, dynamic environment Strong problem-solving mindset and ownership-driven approach