Hotel Accounts Executive - Amravati (Payables, Compliance & Reconciliation)

Practic-Alt · Amravati, India

Role: Hotel Accounts Executive - Payables, Compliance & Reconciliation

Company / Unit: Centre Point Hotels – Amravati

Reporting To: Group Finance Head / CEO 

Key Job Roles

1. Vendor Bill Receipt

Receive vendor bills from purchase, stores, departments, contractors, and service providers.

2. PO-GRN-Bill Matching

Match purchase order, goods receipt note, delivery challan, invoice quantity, rate, and department approval before booking the bill.

3. Service Bill Verification

Check service bills with work completion certificate, department confirmation, contract terms, attendance sheet, AMC agreement, or approval note wherever applicable.

4. Expense Booking

Book expenses under correct ledger heads such as food, beverage, housekeeping, engineering, admin, repair and maintenance, linen, manpower, electricity, security, sales, and other operating expenses.

5. Cost Centre Tagging

Tag expenses correctly to rooms, F&B, banquet, lawn, admin, engineering, housekeeping, or common expenses as applicable.

6. GST Input Checking

Check GST number, invoice date, taxable value, GST amount, vendor status, and input eligibility before booking GST credit.

7. TDS Applicability Checking

Check TDS applicability on vendor bills, contractor bills, rent, professional fees, commission, security, housekeeping, manpower, and other applicable payments.

8. Vendor Bill Booking

Book vendor bills accurately in the accounting system with correct ledger, GST, TDS, cost centre, and narration.

9. Pending Bill Tracking

Maintain a list of bills pending due to missing PO, GRN, approval, rate mismatch, GST issue, or incomplete documents.

10. Vendor Ageing Preparation

Prepare vendor ageing and classify payables as due, not due, urgent, disputed, or on hold.

11. Payment Schedule Preparation

Prepare weekly payment schedule based on due dates, vendor priority, approval status, and fund availability.

12. Vendor Payment Entry

Post payment entries after confirmation from the Unit Finance Controller and bank statement.

13. Vendor Ledger Reconciliation

Reconcile vendor statements with hotel books and identify differences, duplicate bills, debit notes, credit notes, short supply, or advance adjustments.

14. Vendor Advance Tracking

Track advances paid to vendors and ensure timely adjustment against future bills.

15. Debit Note / Credit Note Accounting

Record debit notes and credit notes for rate difference, quality deduction, rejected material, shortage, service issue, or excess billing.

16. Inventory & Stores Accounting Support

Check GRNs, stock issues, inter-department transfers, wastage entries, breakage entries, and monthly stock valuation support.

17. Payroll Coordination

Coordinate with HR for attendance, leave, salary inputs, staff advance, contractor manpower bills, incentives, deductions, and full and final settlement.

18. Salary & Contractor Bill Booking

Book salary expense, contractor manpower bills, staff advances, recoveries, and related payable entries.

19. Statutory Working

Prepare data for GST, TDS, PF, ESIC, professional tax, and other statutory payments as required by the Unit Finance Controller or corporate accounts team.

20. GST Reconciliation Support

Match purchase GST with GSTR-2B/2A and highlight mismatches, missing invoices, vendor non-filing, or ineligible input.

21. TDS Reconciliation Support

Prepare TDS payable working, vendor-wise TDS deduction details, and support quarterly TDS return data.

22. Bank Reconciliation Support

Assist in bank reconciliation by identifying vendor payments, statutory payments, internal transfers, bank charges, and unidentified entries.

23. Trial Balance Ledger Scrutiny

Review assigned ledgers such as creditors, expenses, advances, statutory liabilities, provisions, prepaid expenses, security deposits, and suspense accounts.

24. Monthly Closing Support

Prepare month-end entries for provisions, prepaid expenses, expense accruals, GST/TDS reconciliation, vendor ageing, stock adjustment, and supporting schedules.

25. Balance Sheet Schedule Preparation

• Prepare supporting schedules for creditors, advances, deposits, statutory dues, provisions, prepaid expenses, and other assigned ledgers.