Exhibition Operations Manager
Fairfest Media · Mumbai, India
FULL TIME
Job Description
Job Description:
Exhibition Operations Manager — Deliver Shows That Run Like Clockwork
Mumbai · 7+ yrs in exhibition operations, trade shows or large-scale B2B events
OTM Mumbai
— certified by NielsenIQ as the leading travel trade show in India and Asia.
TTF
— India’s oldest travel show series, running since 1989.
BLTM
— the leader in business and MICE travel.
WTE Miami
— where America’s travel trade meets the world. Nine editions, six cities, a ₹100-crore-plus portfolio — now scaling across more cities and new industry themes.
The role:
We’re looking for an
Exhibition Operations Manager
to take ownership of the operational delivery of our exhibitions — from planning and venue readiness to build-up, show days and dismantling. You will work across venues, contractors, exhibitors, suppliers and internal teams to make sure every edition is delivered safely, efficiently and to a high standard. This is a hands-on role for someone who can anticipate problems, move quickly and make things happen.
You will: ● Plan and manage the complete operational lifecycle of exhibitions — pre-show, build-up, show days and dismantling ● Manage exhibition venues, contractors, fabricators, suppliers, logistics and service partners ● Oversee floor plans, booth construction, branding, signage, utilities, security, housekeeping and venue services ● Coordinate closely with Sales, Marketing, Content and Exhibitor teams to ensure operational requirements are delivered on time. ● Coordinate F&B, transportation and hotel/accommodation requirements for Fairfest shows, managing internal requirements and coordinating with external vendors and service partners for Hosted Buyers, exhibitors, VIPs and other stakeholders to ensure seamless delivery. ● Manage exhibitor requirements and resolve on-ground issues quickly and professionally ● Drive vendor negotiations, budgets, timelines and quality control across the exhibition ● Lead venue inspections, production schedules, technical planning and show-site readiness ● Manage on-ground teams during build-up and live show days, ensuring smooth execution and timely issue resolution ● Maintain strong operational documentation, checklists, SOPs and post-show reviews to continuously improve delivery
You have: ●
7+ years of experience
in exhibition operations, trade shows, conferences or large-scale B2B events ● Proven experience managing
end-to-end exhibition operations , ideally for multiple or large-format shows ● Strong knowledge of exhibition venues, production, fabrication, logistics, health & safety and vendor management ● Excellent contractor and supplier management skills, with the ability to negotiate costs without compromising quality ● Strong planning and execution skills, with exceptional attention to detail and timelines ● Comfortable managing multiple stakeholders and solving problems under pressure during live events ● A hands-on, ownership-driven approach — you see a problem, take charge and get it solved. ● Willingness to travel extensively across India for exhibition build-ups and show delivery
Note: Candidates must hold a valid U.S. visa and have prior international exhibition/event experience, preferably in the U.S. Candidates should also be willing and available to travel to Miami for WTE Miami.
Why Fairfest:
Join one of India’s established exhibition organisers with a growing multi-city portfolio, experienced teams, strong operational infrastructure and ambitious expansion plans. You’ll work across some of the country’s leading trade shows and play a critical role in taking them from plan to a high-quality live experience.
Mumbai · If you know how to make complex exhibitions run seamlessly, we’d like to hear from you.
Exhibition Operations Manager — Deliver Shows That Run Like Clockwork
Mumbai · 7+ yrs in exhibition operations, trade shows or large-scale B2B events
OTM Mumbai
— certified by NielsenIQ as the leading travel trade show in India and Asia.
TTF
— India’s oldest travel show series, running since 1989.
BLTM
— the leader in business and MICE travel.
WTE Miami
— where America’s travel trade meets the world. Nine editions, six cities, a ₹100-crore-plus portfolio — now scaling across more cities and new industry themes.
The role:
We’re looking for an
Exhibition Operations Manager
to take ownership of the operational delivery of our exhibitions — from planning and venue readiness to build-up, show days and dismantling. You will work across venues, contractors, exhibitors, suppliers and internal teams to make sure every edition is delivered safely, efficiently and to a high standard. This is a hands-on role for someone who can anticipate problems, move quickly and make things happen.
You will: ● Plan and manage the complete operational lifecycle of exhibitions — pre-show, build-up, show days and dismantling ● Manage exhibition venues, contractors, fabricators, suppliers, logistics and service partners ● Oversee floor plans, booth construction, branding, signage, utilities, security, housekeeping and venue services ● Coordinate closely with Sales, Marketing, Content and Exhibitor teams to ensure operational requirements are delivered on time. ● Coordinate F&B, transportation and hotel/accommodation requirements for Fairfest shows, managing internal requirements and coordinating with external vendors and service partners for Hosted Buyers, exhibitors, VIPs and other stakeholders to ensure seamless delivery. ● Manage exhibitor requirements and resolve on-ground issues quickly and professionally ● Drive vendor negotiations, budgets, timelines and quality control across the exhibition ● Lead venue inspections, production schedules, technical planning and show-site readiness ● Manage on-ground teams during build-up and live show days, ensuring smooth execution and timely issue resolution ● Maintain strong operational documentation, checklists, SOPs and post-show reviews to continuously improve delivery
You have: ●
7+ years of experience
in exhibition operations, trade shows, conferences or large-scale B2B events ● Proven experience managing
end-to-end exhibition operations , ideally for multiple or large-format shows ● Strong knowledge of exhibition venues, production, fabrication, logistics, health & safety and vendor management ● Excellent contractor and supplier management skills, with the ability to negotiate costs without compromising quality ● Strong planning and execution skills, with exceptional attention to detail and timelines ● Comfortable managing multiple stakeholders and solving problems under pressure during live events ● A hands-on, ownership-driven approach — you see a problem, take charge and get it solved. ● Willingness to travel extensively across India for exhibition build-ups and show delivery
Note: Candidates must hold a valid U.S. visa and have prior international exhibition/event experience, preferably in the U.S. Candidates should also be willing and available to travel to Miami for WTE Miami.
Why Fairfest:
Join one of India’s established exhibition organisers with a growing multi-city portfolio, experienced teams, strong operational infrastructure and ambitious expansion plans. You’ll work across some of the country’s leading trade shows and play a critical role in taking them from plan to a high-quality live experience.
Mumbai · If you know how to make complex exhibitions run seamlessly, we’d like to hear from you.
Details
| Company | Fairfest Media |
| Location | Mumbai, India |
| Type | FULL TIME |
| Niche | general |