Executive Assistant to Vice President

Alliance Recruitment Agency · Hyderabad, India

Executive Assistant to Vice President

Location: Hyderabad

Industry : Manufacturing/ Retail/ Insurance

Job Purpose

To provide high-level administrative, organizational, and coordination support to the Vice President, ensuring effective management of schedules, meetings, correspondence, information flow, follow-ups, and important business activities.

The position requires a high degree of confidentiality, professionalism, attention

to detail, and the ability to coordinate effectively with senior management and

various departments.

Manage and maintain the Vice President daily calendar, appointments,meetings, and schedules.

Coordinate internal and external meetings and ensure timely communication to concerned persons.

Prepare daily/weekly schedules and reminders for important meetings,commitments, and follow-ups.

Maintain proper records of important documents, communications, and commitments.

Schedule meetings with internal departments, customers, suppliers, consultants, bankers, government officials, and other stakeholders.

Record minutes of meetings wherever required and circulate action points to concerned departments.

Provide regular status updates to the Director on important pending matters.

Collect and compile information and reports from various departments as instructed by the Director.

Prepare management reports, presentations, dashboards, and MIS reports.

Track important business activities, targets, projects, and departmental commitments.

Highlight delays, critical issues, and pending matters requiringmanagement attention.

Assist the Vice President in reviewing departmental performance and important business developments.