Front Office Executive / Receptionist (Kannada & English Speaking)

NES Fircroft · Bangalore, India

We’re Hiring: Front Office Executive / Receptionist

We are looking for a Front Office Executive / Receptionist who will be the face of our office and play a key role in creating a professional, welcoming, and well‑organized workplace.

Role Overview

As the first point of contact for visitors and employees, you will ensure seamless front‑desk operations while providing strong administrative and coordination support across the office.

Key Responsibilities

Front Desk & Visitor Management

• Greet and assist visitors, clients, and employees with professionalism and warmth
• Manage visitor check‑in/check‑out in line with security protocols
• Handle incoming calls, emails, couriers, and mail
• Maintain a clean, organized, and presentable reception area
• Remain composed and professional during high‑traffic hours

Office Administration & Coordination

• Conduct daily office rounds and coordinate with housekeeping
• Schedule and coordinate meetings and meeting room readiness
• Perform data entry, record management, and document preparation
• Coordinate with vendors for office maintenance, supplies, and services
• Monitor and reorder office stationery, magazines, and inventory

Financial & Inventory Management

• Manage petty cash with 100% accuracy and prepare monthly reconciliation reports
• Conduct weekly inventory checks and raise purchase requests

HR & Employee Engagement Support

• Maintain employee birthday data and share weekly announcements
• Prepare monthly attendance reports for HR
• Print recognition certificates (Employee of the Month, Team Awards, Leadership Awards)

New Joiner & Event Support

• Support new hires with greetings, induction coordination, and kit handover
• Assist with office events, including setup, AV coordination, refreshments, and décor

Qualifications & Skills

Qualifications

• Graduation (any discipline) – mandatory

Skills & Competencies

• Excellent communication and interpersonal skills
• Fluency in English and Kannada (mandatory); basic Hindi preferred
• Strong organizational and multitasking abilities
• High attention to detail and accuracy
• Customer‑focused and professional demeanor
• Basic proficiency in MS Office and office management tools