Office administrator – india operations

About the Role

We are seeking a highly organized, proactive, and reliable Office Administrator to manage the day-to-day operations of our Development Center in India.

This role is critical in supporting our growing India team while ensuring smooth coordination with the European HQ. You will be responsible for HR management, recruitment support, facility management, and HR compliance for the India office. You will act as the key operational backbone in India and serve as the primary point of contact between the India team and the Operations Manager in Europe.

Key Responsibilities

HR Management & Employee Experience

Manage complete HR administration for the India team (onboarding, offboarding, employee records, attendance, leave management, exit formalities, etc.) Handle employee queries and act as the first point of HR support for the India team Maintain accurate employee data in HR systems and ensure proper documentation Organize team-building activities, events, festivals, and employee engagement initiatives Support payroll coordination and benefits administration in collaboration with external partners

Recruitment Management

Support end-to-end recruitment for the India Development Center Post job openings on relevant portals, screen resumes, coordinate interviews, and maintain recruitment trackers Ensure a smooth and professional candidate experience Manage onboarding process for new joiners (documentation, IT setup, workspace allocation, orientation)

Facility & Office Management

Oversee daily facility operations of the India office (maintenance, housekeeping, security, pantry, utilities, etc.) Manage relationships with landlords, vendors, service providers, and contractors Ensure the office is well-maintained, safe, and optimized for productivity Handle office supplies, infrastructure requirements, and any office expansion or relocation activities Monitor and control facility-related expenses

HR Compliance, Tracking & Reporting

Ensure full compliance with Indian labor laws ( Shops & Establishment Act, PF, ESI, PT, Gratuity, POSH, etc.) Track and maintain statutory compliances, filings, and records Prepare regular HR and operations reports (headcount, attrition, recruitment pipeline, leave, compliance status) for management Support internal and external audits Work closely with the Operations Manager in Europe on cross-border reporting and alignment

Coordination with Europe HQ

Act as the bridge between the India team and the European Operations Manager Provide timely updates and reports on HR, facility, and operational matters Support smooth collaboration and communication between the two locations

Requirements

Must-Have:

4+ years of relevant experience in Office Administration / HR Administration / Operations Strong knowledge of Indian labor laws and statutory compliances (PF, ESI, Professional Tax, Labor Welfare Fund, etc.) Hands-on experience in recruitment coordination and HR operations Proven experience in facility/office management Excellent communication and interpersonal skills Proficiency in Google Workspace / MS Office and HRIS tools Ability to work independently and handle multiple priorities in a fast-paced startup environment