Administrative assistant

JOB RESPONSIBILITIES FOR MEDICAL AFFAIRS DEPARTMENT ADMIN - (Offrole)
Scope of Work: Supporting a team of Head – Medical Affairs & team
Team Support:-
Single point for processing, verifying, tracking and re-conciliation with finance and admin team, at least once a week for all invoices raised by CROs, investigator sites, other vendors including medical writing, labs, ethics committee, print & online journal, etc.
Guidance to CRM & admin team in terms of preparation and verification of agreements for various HCP engagement activities that includes, but not limited to adboards, CMEs, FGDs, podcasts, consultancy agreements/ speaker agreements, etc.
Collating data from the entire medical team for submission of mandatory reports for the following:
Operational highlights to MDs office (monthly)
Advisory board update to Finance (monthly)
Weekly/monthly PMS update, monthly PMS loop-closure update
Vendor registration for vendors for all medico marketing activities
Execution of agreements - procuring of stamp papers, coordination with agencies for sign-off and execution
Inward and outward receipt and dispatch of documents for vendors, HCPs and other stakeholders
Organization of internal medical meetings, celebrations, etc.
Supporting external meetings for medical team as and when required
Support medical team for journal submissions
Support conference registration and payment
Support For VP – Medical Affairs & Head – Medical Affairs
Preparation of slides/ presentations as and when required
Collation of expense statement
Managing appointments and meeting schedules
Collation and submission of expense reports
Management of travel schedule including ticket booking and stays
Job Requirements
Graduate – Science/Arts/ Commerce with 4-5 years of experience
Excellent knowledge of MS tools including Word, Power Point, Excel is essential
Good communication and interpersonal skills