Legal Assistant - Commercial Real Estate

Job Description: Legal Assistant (Transactional and Commercial Real Estate)

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Position Overview:
An experienced Transactional and Commercial Real Estate Legal Assistant to join client’s growing practice.Looking for a proactive, detail-oriented professional who thrives in a fast-paced environment, anticipates the needs of the attorneys they support, and takes pride in providing exceptional client service.As a member of client’s Transactional and Real Estate Practice Group, you will support attorneys and paralegals in a variety of sophisticated matters, including commercial real estate transactions, acquisitions and dispositions, financing transactions, leasing matters, corporate governance, and general business transactions.
Key Responsibilities:
Manage attorney and paralegal calendars, including scheduling client meetings, conference calls, closings, and other transactional matters.
Prepare, revise, format, proofread, and finalize correspondence, agreements, closing documents, entity formation documents, and other transactional materials.Maintain a high level of competency in Microsoft Word, including document formatting, styles, tables of contents, redlines, and document comparison.Open new client matters and assists with conflict checks and client intake procedures.Organize and maintain electronic and physical client files.Coordinate due diligence efforts, including obtaining corporate records, certificates of good standing, UCC searches, title commitments, surveys, zoning reports, and other transaction related materials.Assist attorneys and paralegals with acquisitions, dispositions, financing transactions, leasing matters, and entity formation projects.Prepare and coordinate signature packages, DocuSign envelopes, closing binders, and post-closing documents.File and record documents with Secretaries of State, county recording offices, and other governmental agencies.Draft, review, and coordinate outgoing correspondence, overnight deliveries, courier packages, and client communications.Manage attorney email inboxes and assist with prioritization of communications and workflow management.Assist with monthly billing by reviewing prebills, processing edits, coordinating attorney approvals, and helping ensure timely completion of monthly billing deadlines.Prepare, edit, and format PowerPoint presentations and other client facing materials.Coordinate travel arrangements, meeting logistics, and conference registrations as needed.Communicate professionally with clients, lenders, title companies, governmental agencies, opposing counsel, and other third parties.Assist attorneys, paralegals, and colleagues with additional projects and responsibilities as needed.
Qualifications Required:
Minimum of three (3) years of recent experience supporting attorneys in a transactional, corporate, finance, or commercial real estate practice.
Exceptional organizational skills and attention to detail.Excellent proofreading, written communication, and verbal communication skills.Strong ability to manage multiple priorities and deadlines in a fastpaced environment.Ability to exercise sound judgment, maintain confidentiality, and work independently.Proficiency in Microsoft Office Suite, particularly Microsoft Word, Outlook, Excel, and PowerPoint. xzbcwsv Strong interpersonal skills and ability to build effective working relationships with attorneys, staff, clients, and third parties.
Requirements added by the job poster: 3 plus years of Legal Services experience