Executive Assistant

Abacus Group, LLC · New york, United States

Our client is a real estate developer seeking a polished, proactive Executive Assistant to provide high-level support to a senior executive while also assisting with day-to-day office operations. This is a fully onsite role suited for someone who is highly organized, personable, adaptable, and comfortable working in a fast-paced environment.

Responsibilities

• Manage a complex and frequently changing executive calendar, including meetings, calls, and appointments
• Provide front-of-house support (sitting at reception) including greeting visitors, answering phones, coordinating conference rooms, and arranging catering and refreshments
• Handle occasional personal support, including meal orders, gifts, restaurant reservations, and other requests
• Coordinate domestic and international travel, including flights, accommodations, and itineraries
• Serve as a point of contact for building management, vendors, and external service providers
• Assist with office projects, maintenance, supplies, and general workplace needs
• Prepare expense and travel reimbursement reports
• Support company events and special projects as needed
• Maintain organized files, records, and reference materials
• Anticipate executive needs and provide thoughtful, high-touch support

Qualifications

• Bachelor’s degree required
• 3–5+ years of administrative or executive support experience; more experienced candidates are also encouraged to apply
• Strong proficiency in Microsoft Outlook, Excel, PowerPoint, and Word
• Excellent calendar management, organizational, and communication skills
• Polished and professional when interacting with executives, clients, and visitors
• Outgoing, engaging, and service-oriented personality
• Strong attention to detail and ability to manage changing priorities
• Patient, positive, proactive, and willing to go above and beyond

This is a full-time, fully onsite opportunity in New York City with standard business hours and some availability via phone or email outside of regular hours.