Bookkeeper and Administrative Assistant

Cedar Crest Capital · Phoenix, United States

Company Description Cedar Crest Capital is a private investment firm based in Phoenix, Arizona, focused on acquiring established, traditional businesses rather than digital-first companies. The firm is dedicated to keeping existing teams together and preserving the culture and legacy that owners have built over time. Cedar Crest Capital emphasizes smooth ownership transitions that protect employees and maintain business continuity. The organization is committed to long-term sustainability and honoring each business’s unique story as it moves into its next chapter.

About the Role

We are hiring a reliable, detail oriented bookkeeper who also supports the executive team with administrative work. Your main focus will be accounts receivable, accounts payable, payroll, and research for one of our portfolio companies. You will also manage the Managing Partner's calendar at Cedar Crest Capital.

Employer: Cedar Crest Capital, LLC

Location: Hybrid. In person at our Biltmore office, remote on the other days of the week

Schedule: 30 to 40 hours per week, mostly for the portfolio company with the remainder for Cedar Crest Capital. Hours are tracked by entity.

Accounting and Bookkeeping

• Maintain separate books for each entity in QuickBooks, including categorizing transactions and monthly reconciliations
• Keep each entity's bank accounts, bills, and payroll fully separate, and record any shared costs through documented intercompany allocations
• Track hours worked by entity and support the monthly allocation of this role's cost
• Prepare monthly financial reports for each entity for owner review
• Coordinate with the outside CPA at month end and year end

Accounts Payable

• Enter vendor bills and schedule payments in Melio for owner approval
• Flag any new vendor or change to vendor payment details for owner review before payment
• Do not release payments without owner sign off

Accounts Receivable

• Review aging reports and follow up with clients on past due invoices
• Send invoices and statements, and apply payments accurately
• Escalate delinquent accounts to the owner

Payroll

• Review employee hours, enter them in Gusto, and prepare payroll for the portfolio company
• Send a pre run summary to the owner for approval before submission
• Review the payroll records and tax filings that Gusto organizes automatically

Administrative Support

• Manage the Managing Partner's calendar at Cedar Crest Capital and schedule meetings
• Complete miscellaneous research tasks for the portfolio company as assigned

Requirements

• 3 to 5 years of bookkeeping or accounting experience
• Strong working knowledge of QuickBooks (QuickBooks Online certification a plus)
• Experience keeping separate books for more than one entity
• Experience processing payroll
• Experience with AR follow up and collections
• Excellent organization, communication, and time management
• High level of discretion with confidential financial information
• Ability to work independently, switch between companies during the week, and meet deadlines
• Familiarity with AI tools such as Claude and ChatGPT, and a willingness to use them to work more efficiently on daily tasks

Nice to Have

• Experience with Melio or similar payment platforms
• Experience with intercompany accounting or cost allocations
• Experience with Gusto (Payroll)
• Experience with Quickbooks Online
• Experience in a healthcare or laboratory business (HIPAA training will be provided where the work involves patient billing information)