Legal Assistant Paralegal

Legal Assistant/ParalegalLocation: Jersey City, New Jersey Position Type: Full-time, In-Office

Find out exactly what skills, experience, and qualifications you will need to succeed in this role before applying below.
Position SummaryWe are looking for an organized and detail-oriented Legal Assistant to support attorneys with matter management, document preparation, e-filing, client coordination, and deadline tracking. The ideal candidate has strong communication skills and experience with law firm systems and legal workflows.Work Schedule: This is a full-time, in-office position. The first 90 days will be an introductory period requiring full-time in-office attendance. After the introductory period, hybrid work options may be discussed.
Key ResponsibilitiesOpen and maintain legal matters, calendars, deadlines, and reminders.Track court deadlines, filing requirements, and internal milestones.Prepare, format, and proofread legal correspondence, letters, and standard pleadings.Coordinate electronic filings with New Jersey courts and relevant agencies.Schedule meetings and coordinate document exchanges.Communicate professionally with clients, opposing counsel, experts, and vendors.Maintain accurate case records, contact information, and matter trackers.Organize electronic files and templates using document management systems.Assist with travel arrangements, meeting preparation, and general administrative tasks.Support workflow improvements and the adoption of legal technology.
Required Qualifications3–5 years of experience as a Legal Assistant or Paralegal in a law firm or in-house legal department.Strong organizational, multitasking, and time-management skills.Excellent writing, proofreading, and document-formatting abilities.Proficiency in Microsoft 365, including Word, Excel, Outlook, and PowerPoint.Strong communication skills and the ability to handle confidential information professionally.
Preferred QualificationsExperience supporting attorneys with litigation or regulatory filings.Familiarity with New Jersey court rules and e-filing procedures.Experience with NetDocuments (NetDocs) or similar document management systems.Familiarity with legal docketing and calendar management systems.Experience with Microsoft Teams, Zoom, and electronic filing portals.
BenefitsBenefits package available to eligible employees. xzbcwsv Opportunity to discuss hybrid work options after the initial 90-day in-office introductory period.