Administrative Assistant

Zydus Group · Maharashtra, India

JOB RESPONSIBILITIES FOR MEDICAL AFFAIRS DEPARTMENT ADMIN - (Offrole)

Scope of Work: Supporting a team of Head - Medical Affairs & team

Team Support:-

• Single point for processing, verifying, tracking and re-conciliation with finance and admin team, at least once a week for all invoices raised by CROs, investigator sites, other vendors including medical writing, labs, ethics committee, print & online journal, etc.
• Guidance to CRM & admin team in terms of preparation and verification of agreements for various HCP engagement activities that includes, but not limited to adboards, CMEs, FGDs, podcasts, consultancy agreements/ speaker agreements, etc.
• Collating data from the entire medical team for submission of mandatory reports for the following:
• Operational highlights to MDs office (monthly)
• Advisory board update to Finance (monthly)
• Weekly/monthly PMS update, monthly PMS loop-closure update
• Vendor registration for vendors for all medico marketing activities
• Execution of agreements - procuring of stamp papers, coordination with agencies for sign-off and execution
• Inward and outward receipt and dispatch of documents for vendors, HCPs and other stakeholders
• Organization of internal medical meetings, celebrations, etc.
• Supporting external meetings for medical team as and when required
• Support medical team for journal submissions
• Support conference registration and payment

Support For VP - Medical Affairs & Head - Medical Affairs

• Preparation of slides/ presentations as and when required
• Collation of expense statement
• Managing appointments and meeting schedules
• Collation and submission of expense reports
• Management of travel schedule including ticket booking and stays

Job Requirements

• Graduate - Science/Arts/ Commerce with 4-5 years of experience
• Excellent knowledge of MS tools including Word, Power Point, Excel is essential
• Good communication and interpersonal skills