Personal Assistant to Executive Director

Krishna Vishwa Vidyapeeth "Deemed to be University" · India

Company Overview

The Institute of Culinary Arts & Sciences (ICAS) is a new culinary and hospitality institution being developed in Balewadi, Pune, under the aegis of Krishna Vishwa Vidyapeeth (KVV), Karad.

Currently in the establishment and construction phase, ICAS is being created to develop future chefs, hospitality professionals, and food entrepreneurs through industry-led education, practical training, and innovation. The institute will offer professional culinary programs, bakery and pastry arts, hospitality management, food entrepreneurship, short-term certifications, and executive education programs.

This is an opportunity to join the founding team and help build a premier culinary and hospitality institution from the ground up.

The Personal Assistant to the Executive Director will provide comprehensive executive and administrative support to the Executive Director by ensuring effective coordination, communication, scheduling, documentation, and follow-up of institutional activities. The role requires exceptional organizational skills, professionalism, confidentiality, and the ability to work in a fast-paced environment.

Executive Support

· Manage the Executive Director's calendar, appointments, meetings, and travel schedules.

· Screen calls, emails, correspondence, and prioritize communications.

· Prepare meeting agendas, presentations, reports, and briefing documents.

· Draft official correspondence, letters, minutes of meetings, and executive reports.

· Coordinate with internal departments and external stakeholders on behalf of the Executive Director.

· Track action items and ensure timely follow-up on key decisions.

· Maintain confidential records, documents, and official files.

· Organize executive meetings, conferences, and institutional events.

· Facilitate communication between the Executive Director and various functional teams.

· Maintain accurate documentation and filing systems.

· Support preparation of strategic reports, presentations, and institutional documents.

· Ensure timely circulation of important communications and decisions.

· Monitor executive priorities and coordinate daily administrative activities.

· Maintain confidentiality of sensitive institutional information.

· Assist with special projects and assignments as directed by the Executive Director.

· Support institutional initiatives requiring executive coordination.

Education

· Bachelor's Degree in Business Administration, Management, Commerce, Arts, or a related field.

· 2–5 years of experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator supporting senior management.

· Experience in educational institutions will be preferred.

· Excellent written and verbal communication skills.

· Strong organizational and time management abilities.

· Proficiency in MS Office and office management software.

· High level of confidentiality and professionalism.

· Strong documentation and report preparation skills.

· Ability to prioritize multiple assignments and work under pressure.

· Excellent interpersonal, coordination, and follow-up skills.

· Experience supporting senior leadership in educational institutions or corporate organizations.

· Familiarity with meeting management, executive correspondence, and project coordination.

· Strong attention to detail and ability to handle confidential information with discretion.

· Be part of the founding team of a premier culinary and hospitality institution.

· Work directly with the Executive Director and contribute to strategic decision-making.

· Play a key role in establishing systems, processes, and institutional governance.

· Opportunity to work in a dynamic, growth-oriented academic environment.

· Strong career progression as ICAS expands its academic and operational footprint.

Base Location

Krishna Vishwa Vidyapeeth (Deemed to be University),

Malkapur, Karad (Dist. Satara), Maharashtra, India. PIN - 415539 Ph. (02164) 241555/ 241556/ 241557/ 241558

contact@kvv.edu.in / hr@kvv.edu.in

The Institute of Culinary Arts & Sciences (ICAS),

Pyramid Axis,1102, Krishna Charitable Trust, Baner Road. Behind Croma Showroom, Baner, Pune,

Maharashtra – 411045.

E-mail – icaskvvhr@gmail.com / hr@kvv.edu.in

Ph. – (02164) 241555/ 241556/ 241557/ 241558 Ext. – 553

• Mob. 7796531717.