Tax Administrative Assistant

Magone & Company, P.C. · United States

Responsive recruiter Are you the go-to organizer who keeps everything (and everyone) on track? Join Magone & Company, P.C. - a family-owned CPA firm under 40 people - where your impact is visible, your ideas are heard, and your growth matters. Why you’ll love working here At Magone, we pair a close-knit culture with exacting professional standards. You’ll collaborate with a diverse client base (domestic and international), gain hands-on experience across the firm, and help us deliver service we’re proud of. Our values: We embrace change and technology, encourage learning, strive for excellence, operate with integrity, and look out for each other. What you’ll do

• Own the tax workflow: assemble and send returns, manage filings and extensions, and track status.
• Be the client concierge: request missing documents, manage inquiries, and keep clients informed.
• Keep cash flowing: prepare invoices, record payments, and support A/R accuracy.
• Guard our data: update client databases and ensure integrity and confidentiality.
• Organize the details: download/scan/store documents; maintain clean, searchable records.
• Support the team: scheduling, filing, and day-to-day admin that keeps us humming.

• Proficiency in Microsoft Office (Excel especially) and Adobe (PDF editing)
• Excellent written/verbal communication, organization, analysis, and diligence
• Professional presence, tech-savvy mindset, and the ability to thrive in a fast pace

• CPA firm experience (tax/audit/accounting support)
• A/R or A/P exposure and familiarity with tax/accounting terms
• An Associate’s or Bachelor’s degree

• Full-time, on-site | Parsippany, NJ | 9:00–5:00
• Flex for busy seasons (Jan–Apr, Sep–Oct) and occasional extended hours
• Competitive salary (commensurate with experience)
• Paid Health Insurance at 3 months; access to Dental & Vision
• Paid $50K Group Life at 3 months
• 401(k) with 4% match at 1 year
• 15 PTO days (prorated by start date) + paid professional development

• We embrace change and technology.
• We think entrepreneurially and welcome learning opportunities.
• We operate with integrity.
• We look out for our team and each other.