Personal secretary to businessman

Job Description: Personal Secretary to Businessman

Location: Bangalore, Karnataka

Job Type: Full-Time (may require travel and extended hours)

Reports To: Director/Business Owner

About the Role

We are looking for a dedicated and highly organized Personal Secretary to provide comprehensive administrative and personal support to a businessman based in Bangalore. This role requires someone who can manage a fast-paced schedule, coordinate travel (including accompanying travel), and act as the primary point of coordination for all meetings and appointments.

Key Responsibilities

Calendar & Meeting Management

Manage and maintain the businessman's daily, weekly, and monthly calendar Schedule, confirm, and reschedule meetings, appointments, and calls Prioritize and resolve scheduling conflicts Prepare meeting agendas, briefing notes, and follow-up action items Coordinate with internal teams, clients, and external stakeholders for meeting logistics

Travel Coordination

Plan and book domestic and international travel (flights, hotels, visas, car rentals) Accompany the businessman on business trips as required Manage itineraries and ensure smooth, on-time travel arrangements Handle last-minute travel changes and contingencies Manage travel-related expenses and reconciliation

Administrative & Personal Support

Screen and manage calls, emails, and correspondence Draft letters, presentations, reports, and other documents Maintain confidential files and records Liaise with family members, household staff, or personal contacts as needed Handle personal errands and appointments as required Manage expense reports and reimbursements

Coordination & Liaison

Act as a bridge between the businessman and internal/external stakeholders Coordinate with drivers, office staff, and vendors Maintain strict confidentiality of business and personal matters

Requirements

Education: Bachelor's degree (any discipline); MBA or diploma in secretarial practice preferred Experience: 2–8 years as a Personal Secretary/Executive Assistant to senior management or business owners Skills: Excellent verbal and written communication (English + Kannada/Hindi preferred) Strong organizational and multitasking abilities Proficiency in MS Office (Word, Excel, Power Point, Outlook) Familiarity with travel booking platforms and expense tools Ability to work under pressure and adapt to a dynamic schedule High discretion and integrity in handling confidential information Other Requirements: Willingness to travel extensively, including at short notice Flexible with working hours (may include evenings/weekends) Valid passport (mandatory); own vehicle preferred Based in or willing to relocate to Bangalore

Preferred Attributes

Prior experience supporting a business owner/promoter (not just corporate EA experience) Calm, presentable, and professional demeanor Trustworthy and loyal, with a long-term commitment mindset