Executive Assistant

HonorVet Technologies India · Punjab, India

HonorVet Technologies is Hiring!

We are hiring our Executive Assistant

Organization: HonorVet Technologies

Website:

Location: Sector 66, Mohali, Punjab

Shift Timing: US night shifts

Cab Facility: Yes (Within Chandigarh/Mohali Area

Role Overview

HonorVet Technologies is looking for a sharp, proactive, and result-oriented Executive Assistant to support our Chief Information Officer (CIO). In this role, you will act as a strategic bridge between the CIO and our delivery and recruitment teams. The ideal candidate should possess a high level of situational intelligence, quick comprehension, and strong tracking abilities to ensure tasks and priorities assigned by leadership are executed seamlessly and on time.

If you have a solid understanding of the US Staffing domain, excel at stakeholder management, and know how to navigate complex operational dynamics with tact and agility, this role is for you.

Key Responsibilities

• Leadership Support & Alignment: Act as the primary point of contact and communication bridge between the CIO and internal recruitment/delivery teams.
• Instruction & Task Oversight: Quickly grasp strategic direction, technical requirements, and priorities from the CIO and translate them into clear operational tasks for the team.
• Execution & Accountability Tracking: Proactively track ongoing tasks, deliverables, and recruitment pipelines to ensure strict adherence to timelines and standards.
• Situational & Stakeholder Management: Handle complex operational scenarios, team dynamics, and high-pressure situations with diplomacy, tact, and smart problem-solving.
• Delivery & Operations Monitoring: Leverage US Staffing domain knowledge to understand delivery metrics, bottleneck challenges, and recruitment processes, offering timely updates to leadership.
• Follow-ups & Reporting: Maintain recruitment trackers, delivery status reports, and executive dashboards for the CIO to review operational progress regularly.
• Problem Resolution: Identify execution delays early, work directly with delivery heads to clear roadblocks, and ensure smooth operational workflow.
• Executive Coordination: Manage the CIO's calendar, priority schedules, key internal reviews, and executive follow-ups.

Required Skills & Qualifications

• Bachelor's degree.
• 2-4 years of experience as an Executive Assistant, Operations Coordinator, or Recruitment Operations Specialist.
• Strong domain awareness of the US Staffing & Recruitment industry (understand recruitment lifecycles, delivery metrics, and operational flow).
• High situational awareness, mental sharpness, and ability to handle delicate internal dynamics with tact and persuasion.
• Exceptional task tracking, organizational, and time-management skills.
• Excellent written and verbal communication skills with an ability to communicate effectively across leadership and team levels.
• Ability to thrive in a fast-paced environment, manage ambiguity, and drive accountability across cross-functional teams.

Key Competencies

• Strategic Thinking & Agility: Ability to read between the lines and act fast.
• Stakeholder Management: Balancing executive expectations with operational realities.
• Crisis Management & Resourcefulness: Calm, clever, and decisive under pressure.