Global Event Coordinator

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VectorBuilder is a rapidly growing biotechnology company that has established itself as a global leader in a range of life science products and services, including vector cloning, virus packaging, library construction, stable cell line generation, and GMP manufacturing of clinical-grade plasmid DNA and viruses. VectorBuilder's revolutionary online vector design platform has become highly popular with researchers around the world for its rich functionalities and highly intuitive user interface.
At VectorBuilder, we are always looking to strengthen our organization by adding the best available talent to our growing team. We are seeking a Global Event Coordinator to play a key role in the planning, execution, and delivery of our events.Key ResponsibilitiesEvent Strategy & PlanningLead end-to-end planning and execution of all third-party conferences, events and trade showsBuild and maintain the annual global events calendar across regions (EU/UK, US and APAC regions)Define event goals, success metrics, and KPIs for each event type (brand awareness, lead generation, pipeline impact, engagement)Event Logistics and admin Manage end-to-end logistics for global events (scientific conferences, trade shows, sponsored symposia) with a focus on driving engagement and lead generation.Ensure all event deliverables are delivered on time, on budget, and to quality standardsOversee exhibitor logistics: registration, shipping, AV, internet, power, storage, and on-site services (with support of admin colleagues)Maintain a centralized inventory and asset management system for event materialsPartner with internal teams to develop messaging, creative assets, and experiences that reflect the brand’s innovation and leadershipCoordinate speaker participation, abstract submissions, panel involvement, and sponsored sessions where applicableTrack and report event ROI and performance metrics to inform future strategy.Regional activations - Campus events, Lunch & Learns / Field EventsPlan and execute campus activations and on-site engagements at customer, partner, and academic locationsDeliver external lunch-and-learn programmes in collaboration with sales and product teamsEnsure consistency of experience and messaging across small-scale and large-scale eventsQualifications & Skills2-3+ years of experience in global event coordination, experiential marketing, or field marketingExperience in biotech, life sciences, healthcare, or a highly regulated industry preferredDemonstrated success managing large-scale global conferences and exhibitionsStrategic event planning and executionStrong organizational skills with the ability to manage multiple projects simultaneously.Excellent written and verbal communication skills with a creative and strategic mindset.Proficiency in marketing tools such as Microsoft Office, Google Suite, and CRM systems (e.g., HubSpot, Salesforce).Ability to work cross-functionally and thrive in a fast-paced, global environment.A creative mind with an ability to suggest improvementsWillingness to travel internationally as requiredThis is a full-time, salaried, benefits-eligible position located in the Chicago Office.
VectorBuilder is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. xzbcwsv VectorBuilder makes hiring decisions based solely on qualifications, merit, and business needs at the time.