Executive Assistant

Treelife · India

Position to be hired for: Executive Assistant

Location: BKC, Mumbai

Whom Are We Looking For?

A dynamic, highly organized individual who thrives in a fast-paced environment and wants to build a multi-faceted role. The ideal candidate is proactive, resourceful, and passionate about managing calendars, travel, projects, and process improvements efficiently.

Key Responsibilities:

1. Calendar & Travel Management

• Manage founders’ calendars, schedule meetings, and prioritize engagements.
• Coordinate travel bookings, itineraries, and logistics.
• Anticipate conflicts and plan schedules proactively.

2. Operations & Data Management

• Maintain large sets of business/operational data with accuracy.
• Manage trackers, reports, and dashboards on Excel/Google Sheets.
• Ensure timely updates and data hygiene.

3. CRM & Sales Operations

• Update and manage Sales CRM (lead status, pipeline stages, follow-ups).
• Prepare basic CRM reports and ensure tracking is up to date.

4. Client Communication & Follow-ups

• Coordinate with clients for meeting scheduling, reminders, and document follow-ups.
• Ensure professional and timely communication.

5. Project Coordination & Execution

• Track projects, timelines, and deliverables across teams.
• Follow up regularly to ensure closure of action items.

6. MoM & Documentation

• Take Minutes of Meetings, track action items, and ensure follow-ups.
• Maintain organized records and documentation.

Key Skills and Competencies:

• Alteast 3–5 years of experience in executive support, project coordination, or related roles.
• Strong organizational, multitasking, and time-management skills.
• Excellent attention to detail and ability to track multiple tasks simultaneously.
• Exceptional communication and interpersonal skills for cross-functional collaboration.
• Curious, tech-savvy, and proactive in exploring new tools and AI solutions for process improvement.
• Adaptable and comfortable taking ownership of tasks without waiting for direction.
• Eager to grow the role beyond traditional EA responsibilities.