Executive assistant

We're looking for a sharp, proactive executive assistant to support our Director in a fast-moving software development environment. You'll be a trusted partner to senior leadership — managing a complex schedule, facilitating cross-functional communication, and ensuring the Director can focus on what matters most. Comfort in a technical setting and familiarity with how software teams operate is essential.

Responsibilities

Own the Director's calendar — prioritising, scheduling, and protecting time for strategic work across multiple time zones Liaise with engineering, product, and QA teams to coordinate sprint reviews, release planning sessions, and all-hands meetings Compile reports, dashboards, and presentation decks using data from tools such as Jira, Confluence, or equivalent platforms Prepare agendas, take minutes, and track action items from leadership and project meetings Arrange travel, accommodation, and logistics for conferences, client visits, and off-site events Handle sensitive business and personnel information with complete discretion Act as a point of contact between the Director and internal teams, clients, and external partners

Requirements

3+ years of experience supporting senior leadership, ideally in a tech or software company Advanced proficiency with Google Workspace or Microsoft 365, including calendar, docs, and video conferencing tools Excellent written communication — able to draft clear, professional copy for internal and external audiences Strong judgement — able to make decisions independently and know when to escalate Calm and adaptable in a fast-paced, deadline-driven environment Ability to handle confidential information with discretion Bachelor's degree in business administration or a related field preferred

Nice to have

Experience with project management tools such as Asana, Notion, or Basic understanding of software concepts — enough to follow technical conversations and document outcomes accurately Prior experience in a startup or scale-up technology company