Workplace Coordinator

Insight Global · Louisville, United States

Position: Workplace Coordinator

Duration: 6-month contract to hire

Benefits Included

9/80 schedule - off every other Friday

Louisville, CO 80027

REQUIRED SKILLS AND EXPERIENCE:

• • 2+ years of experience in office administration, workplace coordination, reception, customer service, or a related role.
• • Strong customer service and interpersonal skills.
• • Professional verbal and written communication skills.
• • Ability to multitask and manage competing priorities effectively.
• • Experience coordinating calendars, schedules, or office logistics.
• • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, and Teams).
• • Strong attention to detail and organizational skills.
• • Reliable, dependable, and able to work independently.
• • Ability to maintain professionalism and composure in a high-visibility role.

NICE TO HAVE SKILLS AND EXPERIENCE:

• • Experience supporting workplace services or facilities operations.
• • Experience managing vendor relationships.
• • Experience with visitor management or access control processes.
• • Previous experience working in a corporate, manufacturing, aerospace, or professional office environment.
• • Experience coordinating employee events, meetings, or workplace engagement activities.

JOB DESCRIPTION:

We are seeking a Workplace Coordinator to serve as the front-facing representative for our Boxelder site. This individual will be the first point of contact for employees, visitors, and vendors, helping create a professional, welcoming, and secure workplace environment. The ideal candidate is highly organized, customer-service focused, and capable of managing multiple priorities in a fast-paced setting. They will act as an information hub for the office, assisting employees with workplace-related questions and connecting them with the appropriate resources. This position requires someone who can think quickly, communicate professionally, and maintain a polished demeanor while supporting daily office operations. This is an excellent opportunity for a motivated professional who is interested in long-term growth, as there may be potential for full-time conversion based on performance and business needs.

DAY-TO-DAY RESPONSIBILITIES:

• Serve as the primary front desk representative and first point of contact for visitors, employees, and vendors.
• Maintain a professional and welcoming reception area.
• Issue visitor badges and support site access procedures.
• Act as the first line of support for workplace security and visitor management.
• Manage conference room scheduling and calendar coordination.
• Coordinate workplace services and maintain relationships with office supply and break-room vendors.
• Assist employees with workplace-related questions and direct them to appropriate resources.
• Support general office operations and administrative tasks as needed.
• Effectively prioritize and manage multiple requests while delivering exceptional customer service.
• Collaborate closely with a small, supportive workplace team and site leadership.