Administrative Assistant

CareerXperts Consulting · India

An opportunity is available for a highly organised and proactive Administrative Assistant to support daily office operations and ensure administrative activities are handled efficiently. The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities while coordinating with different teams.

Key Responsibilities

• Manage day-to-day administrative and office coordination activities.
• Handle emails, calls, correspondence, and routine documentation.
• Schedule meetings, appointments, and maintain calendars.
• Prepare reports, presentations, documents, and internal communications.
• Maintain accurate records, files, databases, and office documentation.
• Coordinate with internal teams, vendors, and external stakeholders.
• Assist with travel arrangements, bookings, and meeting logistics.
• Monitor office supplies, equipment, and administrative requirements.
• Support employee onboarding and other HR-related administrative activities.
• Process invoices, bills, purchase requests, and basic expense records.
• Organise meetings and maintain meeting notes when required.
• Follow up on pending administrative tasks and ensure timely completion.
• Provide administrative support to management and various business functions.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• 1–3 years of experience in administration, office coordination, or a similar role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication.
• Proficiency in MS Office and Google Workspace.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and competing priorities.
• Ability to handle confidential information professionally.
• Strong coordination and follow-up skills.
• Proactive, dependable, and professional approach to work.

Ideal Candidate

A self-driven professional who takes ownership of administrative responsibilities, stays ahead of deadlines, follows through on commitments, and keeps daily operations organised and efficient.

What the Role Offers

• Opportunity to work in a growing organisation.
• Exposure to multiple business functions.
• Collaborative and professional work environment.
• Opportunities for learning and career development.
• Competitive compensation based on experience and skills.