Accounts payable specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. This role is responsible for managing the full accounts payable cycle, ensuring timely and accurate processing of vendor invoices, employee reimbursements, and payment execution. The ideal candidate will have strong AP fundamentals, attention to detail, and the ability to work effectively in a fast-paced, multi-entity environment.

About the Role

This role is responsible for managing the full accounts payable cycle, ensuring timely and accurate processing of vendor invoices, employee reimbursements, and payment execution.

Responsibilities:

Process vendor invoices accurately and timely within the ERP system. Perform three-way matching (PO, invoice, receipt) where applicable. Review and code invoices to appropriate GL accounts and departments. Manage employee expense reimbursements through the company’s expense platform. Prepare and support weekly payment runs (ACH, wire, checks). Perform monthly vendor reconciliations and statement tie-outs, investigating and resolving discrepancies. Reconcile the AP subledger to the general ledger. Maintain vendor records, including required tax documentation (W-9/W-8). Support month-end close activities, including accruals and reporting. Assist with audit requests and documentation. Monitor aging reports and ensure timely payments. Collaborate cross-functionally with procurement, payroll, and accounting teams.

Qualifications:

2–5 years of Accounts Payable experience. Strong understanding of GL coding and reconciliation processes. Experience performing vendor statement reconciliations. High attention to detail and accuracy. Strong organizational and time-management skills. Ability to manage multiple priorities and deadlines. Strong communication skills. Experience in a multi-entity or growing organization is a plus.

Required Skills:

Experience with ERP systems required; Sage Intacct experience preferred but not required. Experience with expense management platforms (such as Expensify) is a plus. Strong proficiency in Microsoft Excel (pivot tables, lookups, formulas) required. Experience using Microsoft Teams and workflow tools such as Smartsheet's is helpful.