Executive Assistant

Randstad India · India

Location Onsite - Bengaluru,

Team CEO Office

Full-Time Skills

Executive Support & Coordination, Documentation & Record Management, Version Control & Compliance Awareness, Process Design & Optimization, Technical Aptitude (AI/Healthcare), Data & Information Organization, Written & Verbal Communication, Stakeholder Management Attention to Detail, Confidentiality & Discretion, Training & Enablement, Time Management & Multitasking, and Tools & Systems Proficiency.

About the Role

As an Executive Assistant, you will support the CEO and Executive Leadership Team in a fast-paced AI-driven healthcare environment.

This role goes beyond traditional administrative support- requiring strong documentation management, cross-functional coordination, and a working understanding of technical and regulatory contexts in healthcare and AI.

You will play a critical role in ensuring operational efficiency, documentation integrity, and seamless collaboration across teams.

Executive & Operational Support

Work closely with the CEO and the ELT to manage priorities, track key initiatives,

Coordinate across internal teams and external stakeholders to support strategic projects.

Prepare meeting agendas, capture detailed notes, and track action items to closure.

Assist in communication and follow-ups with leadership and cross-functional teams.

● Documentation & Knowledge Management

Organize and maintain structured physical and digital documentation systems.

Label, sort, and categorize documents for easy retrieval and usability.

Ensure timely retrieval of records upon request.

Maintain documentation integrity, including version control and controlled access.

Remove obsolete documents in accordance with retention policies.

Ensure adherence to inteinternal standards and regulatory documentation requirements.

● Audit & Compliance Support

Support internal and external audits by ensuring documentation readiness.

Track and maintain records required for compliance and regulatory purposes.

Coordinate with teams to standardize documentation practices across the organization.

● Process & Training

Develop and implement best practices for documentation and record management.

Train employees on documentation standards, tools, and workflows.

Drive consistency and efficiency in documentation processes across teams.

● Technical & Administrative Support

Utilize electronic filing systems and documentation tools effectively.

Assist with transcription, formatting, and proofreading of technical and non-technical documents.

Maintain structured repositories for policies, reports, and operational records.

● Bachelor’s/Master’s degree in Data Analytics, Economics, Statistics, Engineering, or a related analytical field.

● 3+ years of experience in business analysis, documentation management, or process coordination.

● Strong analytical and problem-solving skills with the ability to interpret and organize data effectively.

● Experience in documentation frameworks, process mapping, and record management systems.

● Proficiency in MS Office, especially Excel (data analysis, reporting, tracking) and PowerPoint. ● Basic understanding of compliance, regulatory requirements, and audit processes.

● Ability to identify gaps, streamline workflows, and improve documentation processes.

● Strong stakeholder management, coordination, and communication skills.

● High level of integrity and discretion in handling sensitive and confidential information.

● Ability to manage multiple priorities, meet deadlines, and work in a fast-paced environment. ● Experience working with cross-functional teams and supporting initiatives.