Executive assistant

Executive Assistant

Location: Pune (Aundh), India

Interview Mode: Face-to-Face

Company: TÜV SÜD South Asia

About the Role

TÜV SÜD South Asia is seeking a proactive, highly organized, and detail-oriented Executive Assistant to provide comprehensive support to senior leadership. The ideal candidate will excel at managing executive priorities, coordinating with internal and external stakeholders, handling confidential information, and ensuring smooth day-to-day business operations in a dynamic multinational environment.

Key Responsibilities

Provide end-to-end administrative and executive support to senior leadership. Manage calendars, schedule meetings, and coordinate appointments across multiple time zones. Organize domestic and international travel, including flights, hotels, visas, and travel itineraries. Prepare MIS reports, dashboards, presentations, and management review documents. Coordinate meetings, prepare agendas, record minutes, and track action items. Support cross-functional projects by monitoring timelines and ensuring timely follow-ups. Act as a liaison between executives, employees, clients, vendors, and global stakeholders. Draft professional correspondence, presentations, and business communications. Maintain confidential records, documentation, and filing systems with high accuracy. Manage office administration, expense coordination, and process documentation. Ensure smooth coordination of day-to-day executive and operational activities.

Preferred Qualifications

6–10 years of experience as an Executive Assistant, preferably in a multinational organization. Strong expertise in MS Office Suite (Excel, Power Point, Outlook, Word). Proven experience in international travel and visa coordination. Excellent verbal and written communication skills in English. Exceptional organizational, multitasking, and stakeholder management abilities. Bachelor's degree in Business Administration or a related field is preferred.