Executive / Personal Assistant to Top Executive at Investment Firm

Our client, an established investment firm located in Midtown, is seeking an experienced Executive Assistant to provide comprehensive business and personal support to a top executive. This is a key position within the organization, requiring someone who can manage complex schedules and competing priorities, exercise excellent judgment, and ensure that both day-to-day needs and larger commitments are handled seamlessly. The ideal candidate is polished, highly organized, proactive, and resourceful, with the ability to think ahead, make sound decisions independently, and navigate a fast-paced environment with discretion. A collaborative, team-oriented approach is essential, along with the flexibility to assist other senior executives or departments as needed. This role is in the office 5x/week.

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RESPONSIBILITIES:Oversee a complex executive calendar, coordinating meetings, appointments, and commitments while effectively managing competing requests and protecting the executive's timeArrange domestic and international travel, including commercial and private aviation, accommodations, ground transportation, and detailed itineraries, while managing changes and unexpected disruptionsHandle executive correspondence, presentations, meeting materials, and other documents, ensuring accuracy, organization, and confidentialityServe as a primary point of contact for senior internal and external stakeholders, managing communications and requests with professionalism and discretionPrepare, submit, and reconcile expense reports and related financial documentationCoordinate personal appointments, reservations, travel, and other requests, ensuring professional and personal commitments are managed efficientlyIdentify scheduling conflicts, anticipate upcoming needs, and resolve time-sensitive matters independently to keep priorities on trackCoordinate with fellow Executive Assistants and administrative colleagues to maintain consistent communication, align priorities, and ensure appropriate coverageOngoing ad hoc assignments and projects as needed
REQUIREMENTS:7–10+ years of Executive Assistant experience supporting C-suite executives, Principals, or similarly senior leadersPrevious experience in financial services or a comparable professional environmentExtensive experience handling complex executive calendars, domestic and international travel, and confidential administrative mattersAbility to work effectively alongside other Executive Assistants, including coordinating shared responsibilities xzbcwsv and executive coverageExcellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environmentStrong written and verbal communication skills, with a professional approachHigh level of discretion and sound judgment when handling sensitive business and personal informationAdaptable, composed, and able to respond effectively to last-minute changes and urgent requestsWilling and able to provide both business and personal support, including occasional after-hours availability when neededBachelor's degree preferred
SALARY$125–$150K (DOE) + Discretionary Bonus Opportunity + 401K + Excellent Benefits
HOURS8:30 AM–5:30 PM (DOE) + Flexibility as needed5x/week in office