Administrative Assistant/HUm

PROJECT NEW GENERATION LLC · United States

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance

• Write, post, and manage job listings across job boards and hiring platforms
• Source, screen, and phone-interview applicants for open positions
• Conduct first-round interviews and coordinate second interviews with the COO and Directors
• Track applicants from application through hire, and maintain timely communication with every candidate
• Prepare offer letters, new hire packets, and job description acknowledgment forms
• Guide new hires through onboarding paperwork and required pre-employment steps
• Coordinate Arizona DPS Fingerprint Clearance Card applications, background checks, and reference checks
• Track completion of required trainings and certifications, including CPR/First Aid, Article 9, medication administration, direct care worker training, and habilitation training
• Create, maintain, and audit employee personnel files for accuracy and completeness
• Monitor staff license, certification, and clearance expiration dates and drive timely renewals

• Provide day-to-day clerical and office support to leadership and all departments
• Answer and route phone calls, emails, and general company correspondence
• Maintain organized digital filing systems and shared drives
• Track DDD and AHCCCS documentation and licensing compliance requirements
• Prepare, format, and distribute company documents, forms, and reports
• Schedule meetings, maintain calendars, and take meeting notes
• Order and track office supplies and coordinate with vendors
• Support leadership with special projects as assigned

• High school diploma or GED required; college coursework or a degree in human resources, business, or a related field preferred
• One or more years of administrative, office support, or recruiting experience
• Experience in healthcare, home care, behavioral health, or DDD-funded services is a strong plus
• Proficiency with Microsoft Office and Google Workspace, including documents, spreadsheets, and shared drives
• Excellent written and verbal communication skills
• Strong organizational skills and the ability to manage multiple deadlines without losing details
• Sound judgment and the ability to handle confidential employee information with discretion
• Must pass a background check and obtain an Arizona DPS Fingerprint Clearance Card
• Valid Arizona driver's license and reliable transportation