Executive Legal Assistant

Senior Legal Executive Assistant

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The Expertise We’re Looking ForA bachelor's degree strongly preferred or secretarial certificate/related work experienceMust have 3+ years of executive assistant experience, strong PC skills including Microsoft office expertise (particularly Word, PowerPoint and Excel)Previous experience in a corporate environmentPrevious experience at a law firm or inhouse legal department is a plus
The Purpose of Your Role
As an important member of the Fidelity Legal Department, you will provide administrative support to approximately 5-15 associates within the Legal Department. Your excellent communications and technical skills will be constantly put to the test, as will your ability to handle multiple tasks simultaneously as you serve as a focal point of a dynamic, fast-paced business environment. You would be joining an amazing team and have an opportunity to learn, be challenged, and grow.
The Skills You Bring Planning and scheduling for staff, including Zoom calls and webinarsAbility to be proactive and communicate effectively with all levels of FidelityClerical administrative support including travel arrangements, expense reports, booking office space, and miscellaneous administrative tasksPossess strong Microsoft Office software experience and have the aptitude to learn new technology quicklyProvide back-up support for other assistants within the group when needed.Light technical/troubleshooting supportYou will perform special projects, ad hoc requests, and other related duties as required, a few examples:Electronic signature setup and process managementEvent support: reserving event space, catering orders, preparing presentation materials, Outlook invites, ensuring room setup is appropriate for event
The Value You DeliverAssist assigned leaders with daily schedule, calendars, meetings, travel, and expensesCreating and updating Microsoft Office suite of documents (e.g. Word, Excel, PowerPoint)Exceptional follow-through on your commitments to othersManaging multiple projects and deadlinesMaking sure everyone has what they need to be effective in their jobHandling day-to-day administrative tasksSelf-directed, proactive, build relationships and flexible team playerBeing the go-to resource for your team
How Your Work Impacts the Organization
Within the Legal department, you will play a vital role in the company's success, and those individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. You will deal directly with and provide support to management at all levels of the organization and frequently deal directly with clients and business partners as well.
Company Overview
At Fidelity, we are focused on making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. xzbcwsv
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Fidelity Investments is an equal opportunity employer.