Inspection Coordinator

Apave International · Mumbai, India

We are seeking a highly organized and customer-focused Inspection Services Coordinator to support the planning and coordination of global inspection activities for the oil & gas and industrial sectors. The role involves coordinating inspection assignments, managing client requirements, engaging with inspectors and third-party service providers, and ensuring timely delivery of inspection services while maintaining compliance with quality and operational standards.

Key Responsibilities

• Coordinate inspection activities for global clients across multiple projects.
• Plan and schedule inspection assignments with internal inspectors and third-party inspection agencies.
• Review client requirements and prepare inspection plans, quotations, and cost estimates.
• Build and maintain relationships with clients, ensuring exceptional customer service and timely project execution.
• Maintain a database of qualified inspection service providers and support global resource planning.
• Coordinate with sales, operations, and international offices to ensure seamless project delivery.
• Ensure accurate documentation, data entry, and compliance with quality management systems and company procedures.
• Support continuous improvement initiatives and assist in resolving customer queries, complaints, and escalations.
• Identify opportunities to strengthen client relationships and support business growth.
• Perform additional duties as assigned by the Inspection Services Management team.

Skills & Competencies

• Strong planning, coordination, and organizational skills.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent communication, negotiation, and stakeholder management skills.
• Customer-focused with strong attention to detail.
• Results-oriented with the ability to work independently in a fast-paced environment.
• Fluent in English.

Qualifications & Experience

• Bachelor's degree or Diploma in Engineering or a related technical discipline preferred.
• Experience in inspection coordination, project coordination, or industrial operations.
• Knowledge of manufacturing, engineering, or oil & gas inspection services will be an advantage.
• Experience working in an international or global operations environment is desirable.