Executive Assistant

UDS Architects LLP · India

We’re Hiring | Executive Assistant to Managing Director

UDS Architects LLP is a forward-thinking architecture and interior design firm working across high-end villas, residential developments, 5-star hotels, hospitals, and educational projects.

We are looking for a highly reliable, proactive, and well-organized Executive Assistant to work closely with our Managing Director. The ideal candidate should have excellent follow-up skills, strong communication abilities, and the confidence to coordinate across teams and act as the MD’s voice when required.

Location

One Lodha Place, Lower Parel, Mumbai

Working Days & Timing

Monday–Saturday | 9:30 AM–6:30 PM

Only the 4th Saturday is off.

The business operates 24x7, so the EA must be comfortable remaining reachable by call/WhatsApp outside office hours and on weekends for time-sensitive matters.

Experience

3–6 years of relevant experience as an Executive Assistant, Secretary, or Office Coordinator supporting senior leadership such as an MD, CEO, or Founder.

Key Responsibilities

• Manage the MD’s calendar, emails, meetings, and daily priorities
• Delegate tasks and ensure timely follow-ups until closure
• Track deadlines, commitments, and deliverables through structured trackers
• Draft professional emails, letters, and internal communications
• Coordinate with internal teams, clients, vendors, and external stakeholders
• Conduct online research and prepare reports, comparisons, and trackers
• Attend meetings, take live notes, and prepare clear MOMs with action items, owners, and deadlines
• Handle business and personal/household coordination for the MD, including travel, appointments, vendors, shopping, dining, and social bookings
• Maintain complete confidentiality regarding client information, project costs, vendor rates, internal matters, and the MD’s personal information

Must-Have Skills

• Outstanding follow-up and task-tracking skills – non-negotiable
• Excellent written and spoken English
• Strong organizational and coordination skills
• Fast and accurate typing, including real-time dictation
• Good working knowledge of MS Excel & Word
• Comfortable with Excel formulas, formatting, and maintaining trackers
• High integrity, reliability, discretion, and professionalism
• Ability to work independently and manage multiple priorities

How to Apply

Interested candidates can share their updated CV at:

Email: careers@udsarch.com

Contact: 8962618553

If you are proactive, highly organized, dependable, and enjoy working closely with senior leadership, we’d love to hear from you.