Project Manager PMO & Project Controls Manager | Interior Fit-Out & Project Delivery

UD DKOR LUXECONSTRUCT (OPC ) Private Limited · Bengaluru, India

Integrated Project Delivery | Interior Fit-Out & Project Governance

Location: Bangalore

Company: Urbano Disegni

Experience: 5–8 Years

Employment Type: Full-Time

Urbano Disegni is a Governance-Led Integrated Project Delivery Consultancy specializing in premium residential, commercial, hospitality, and interior fit-out projects.

Our delivery model connects Design Collaboration, Project Governance, Planning & Controls, Procurement, Execution Management, Quality, Commercial Coordination, and Client Advisory within one accountable project-delivery ecosystem.

As we scale, we are strengthening our Project Management Office and building a more structured, technology-enabled delivery model focused on visibility, accountability, early risk identification, and predictable project outcomes.

The PMO & Project Controls Manager will act as the operational control centre for multiple projects, connecting schedules, design deliverables, approvals, procurement, site execution, risks, decisions, and management reporting.

This is not only a scheduling or reporting role. The successful candidate will help transform project execution from individual-dependent coordination into a structured, repeatable, system-driven delivery model.

The role should enable management to quickly understand:

What changed? What is delayed? What is at risk? Why? Who owns the action? What decision is required? When must it be closed?

• Develop project execution plans, baseline schedules, milestones, and delivery programmes.

• Integrate design, approvals, procurement, execution, and handover requirements into project schedules.

• Monitor progress against baseline and forecast completion dates.

• Track critical paths, dependencies, constraints, and milestone slippages.

• Develop recovery plans for delayed activities.

• Establish and maintain consistent project-control and governance systems.

• Maintain portfolio-level visibility across multiple active projects.

• Develop project dashboards, health scorecards, milestone trackers, and management reports.

• Conduct structured weekly project review meetings.

• Ensure agreed actions have clear owners, due dates, and closure status.

• Maintain project records, governance documentation, and escalation logs.

• Track design deliverables, GFC drawings, consultant inputs, and approvals.

• Maintain design, decision, and approval registers.

• Identify information required to release procurement or execution activities.

• Escalate overdue client, architect, consultant, or management decisions before they affect project milestones.

• Maintain linkage between decisions, drawings, procurement, and execution.

• Develop procurement schedules aligned with project programmes.

• Track material selections, approvals, quotations, purchase commitments, lead times, and deliveries.

• Maintain package-wise procurement dashboards.

• Track long-lead and critical materials.

• Monitor vendor commitments and identify procurement risks early.

• Coordinate closely with Design, Procurement, Vendors, and Project Teams.

• Monitor work-front readiness before execution.

• Ensure drawings, approvals, materials, manpower, and preceding activities are available.

• Coordinate Design, Procurement, Vendors, Contractors, Site Teams, and Project Managers.

• Track execution milestones and trade dependencies.

• Identify bottlenecks and drive corrective actions to closure.

Convert project information into actionable management intelligence , not simply status reports.

Prepare and maintain:

• Daily Progress Reports where required

• Weekly Project Dashboards

• Project Health Scorecards

• Procurement Status Reports

• Decision & Approval Dashboards

• Risk & Issue Registers

• Milestone and Delay Reports

Management reporting should clearly communicate:

What changed → What is at risk → Why → Owner → Required Action → Due Date.

• Maintain project risk and issue registers.

• Identify schedule, procurement, design, execution, quality, and stakeholder risks.

• Assign owners and mitigation actions.

• Track corrective actions through closure.

• Escalate critical risks before they affect project outcomes.

The PMO should operate as an early-warning system , not merely a historical reporting function.

• Maintain project action registers.

• Ensure every critical action has an owner and due date.

• Track ageing and overdue actions.

• Drive consistent stakeholder follow-up.

• Escalate unresolved dependencies.

• Build a strong culture of ownership, accountability, and closure.

• Track design changes, client changes, and project variations.

• Coordinate change information between Design, Commercial, Procurement, and Execution teams.

• Track quality inspections, snagging, corrective actions, and handover readiness.

• Maintain outstanding-item registers through final closure.

The candidate will play an important role in building Urbano Disegni's internal project-delivery operating system.

Responsibilities include:

• Develop SOPs, workflows, templates, and reporting standards.

• Standardize project-control processes across projects.

• Improve information flow between departments.

• Reduce fragmented and duplicate project reporting.

• Establish a reliable single source of project truth .

• Support implementation of digital project-management and reporting tools.

• Participate in developing Urbano Disegni's technology-enabled project delivery platform.

• Identify opportunities for automation and continuous process improvement.

Bachelor's Degree in Civil Engineering, Architecture, Interior Design, Construction Management , or related discipline.

5–8 years of relevant experience in:

• Project Management

• PMO / Project Controls

• Interior Fit-Out

• Construction / Design & Build

• Construction Consultancy

Candidates should have hands-on experience coordinating multiple stakeholders and managing project information, schedules, procurement, and execution controls.

• Luxury Residential Projects

• Commercial Interior Fit-Out

• Hospitality Projects

• Multi-vendor environments

• Procurement coordination

• Design coordination

• Client-facing project management

• Multi-project management

• Advanced Microsoft Excel

• MS Project / Primavera P6 preferred

• ClickUp / Asana / Monday.com / similar PM tools

• BOQ understanding and project cost awareness

• Procurement and schedule tracking

• Dashboard and management reporting

• AutoCAD understanding preferred

• Power BI / digital reporting tools advantageous

• AI-assisted productivity and reporting tools advantageous.

• Strong Ownership & Accountability

• Structured and Analytical Thinking

• Excellent Coordination Skills

• Strong Follow-Up & Closure Ability

• Process-Oriented Mindset

• Clear Management Communication

• Proactive Problem Solving

• Ability to Manage Multiple Projects Simultaneously

• Ability to identify risks before they become delays.

• Project Schedule Adherence: ≥ 90%

• Weekly Reporting Compliance: 100%

• Action Item Closure Rate: ≥ 90%

• Procurement Tracking Accuracy: ≥ 95%

• Critical Milestone Visibility: 100%

• Project Dashboard Submission: Weekly

• Project Health Score: ≥ 85%

• Reduction in overdue actions and project delays

• Reduction in procurement and decision-related delays

• Improvement in milestone predictability and project data accuracy.

Success means Urbano Disegni's projects increasingly operate through a structured management system where:

• Management has real-time visibility of project health.

• Risks and delays are identified early.

• Decisions and approvals are tracked systematically.

• Procurement is connected to project schedules.

• Every critical action has clear ownership.

• Weekly reviews focus on exceptions and decisions.

• Project information is captured once and used across reporting systems.

• Project delivery becomes increasingly predictable and scalable.

• Opportunity to help build and strengthen the PMO , not simply operate an existing system.

• High ownership and direct management exposure.

• Work across premium residential, commercial, hospitality, and interior projects.

• Integrated exposure across Design, Procurement, Project Controls, Execution, Quality, and Client Management.

• Participate in Urbano Disegni's transition toward a technology-enabled, intelligence-driven project delivery platform .

• Opportunity to influence how the organisation delivers projects as it scales.

Share your CV and relevant project profile / portfolio at:

Please mention: Application – PMO & Project Controls Manager

Urbano Disegni

Design Intelligence. Delivered.