Finance & Office Operations Coordinator

About the RoleOscar de la Renta is looking for a Finance & Office Operations Coordinator to support our operations, with a focus on administrative coordination, documentation, office organization and compliance. The role reports directly to the CFO.

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This role is best suited to someone with a background in accounting or finance who is adaptable and resourceful. They should be able to handle a wide range of administrative tasks and work out how to complete them with light guidance. Intermediate Excel skills are a must.
ResponsibilitiesFinance & ComplianceResearch and track state business license and entity compliance requirements across the company.Help resolve state and local tax notices by researching root causes and assembling supporting documentation.Support compliance initiatives, such as product labeling requirements for goods shipped into the US.Build and maintain Excel trackers that keep Finance operations organized.Provide day-to-day administrative support to the Finance team.
Documentation, Records & ComplianceMaintain physical and digital filing systems so that records are organized, current and audit-ready.Support records management projects, including organizing and preserving physical archives and reconciling digital and physical records.Maintain Finance and HR SOPs, checklists and training guides.Track compliance records and monitor deadlines to confirm that filings are up to date.Fill out forms, prepare contract packets, track expirations and renewals, and create redline comparisons.Run periodic file audits of documents such as offer letters, signed commission agreements and pay rate notices.Manage the labor law compliance posters for the corporate office and retail stores, and confirm that each location is up to date.
Office OperationsKeep the corporate office organized and running smoothly, including supplies, storage, filing areas and shared spaces.Coordinate visitor passes, building badges, and equipment and access requests.Act as a point of contact for building management and office vendors.Support office events, team-building activities and volunteer days.
People Operations SupportSupport recruiting logistics: post jobs, screen resumes against defined criteria, schedule interviews, conduct reference checks and manage candidate communications.Assemble offer packets, enter new hires in Paylocity, prepare employee files and coordinate first-day setup.Coordinate offboarding, including company asset returns, access removal and file archiving.Help coordinate the internship program.
QualificationsDegree or coursework in accounting or finance.1–3 years of experience in administration, operations, finance or HR coordination.Intermediate Excel skills, such as lookups, pivot tables and basic data analysis.Proficiency in Microsoft 365, including Word, Excel, SharePoint, OneDrive, Outlook and Teams. Experience with an HRIS such as Paylocity is a plus.Strong research skills, with the ability to find, interpret and summarize regulatory and compliance information.Clear, professional written and verbal communication.Strong organization and time management skills, a sense of urgency and the ability to manage multiple priorities.High attention to detail, reliable follow-through and sound judgment with sensitive information.Adaptable and willing to take on tasks outside the core scope of the role as needs arise.Comfortable with hands-on office tasks as well as computer-based work. xzbcwsv Preferred: experience using AI tools (e.g., ChatGPT, Claude, Microsoft Copilot) for research, drafting and analysis, with good judgment in checking their output.