Administrative assistant

Job Title: Administrative Assistant
Work location:
Malabar Hill, Mumbai    **** Please check commute time ****
Note that the working week for this position is Tuesday to Saturday.
This is a hands on job which requires working in the field physically and also being in the office.
We are currently seeking an Administrative Assistant to provide essential operational support for Sunflower School. This role is vital to ensuring our daily operations run smoothly in our children’s environment.
Key responsibilities include:
- Office Operations: Managing calendars, scheduling meetings, greeting visitors, and handling correspondence.
- Admissions & HR: Assisting with admission offers, conducting follow-up calls, and supporting hiring processes.
- Procurement & Inventory: Researching and ordering school supplies (including kitchen and art materials) and organizing library inventory.
- Facilities Management: Supervising minor renovation repairs, ensuring equipment is fixed, and monitoring the cleanliness of the premises.
- Finance & Administration: Collating bills for accounts, managing filing systems, and handling xeroxing.
The ideal candidate must be detail-oriented, proactive, and able to improvise when necessary. Strong organizational and time-management skills are essential, as is a commitment to maintaining confidentiality and a firm understanding of safety within a school setting.