Company Secretary

Sahana System Limited · India

Job Title: Company Secretary – Compliance & SEBI Regulations

Experience: 2+ Years

Location: Ahmedabad

Work Mode: Work From Office (WFO)

Qualification: CS (Company Secretary) – Mandatory

Job Summary

We are looking for a qualified and experienced Company Secretary to manage the organization’s corporate governance and statutory compliance functions , with a key focus on SEBI regulations, Board liaising, and regulatory filings .The ideal candidate will have strong expertise in corporate law, SEBI LODR, and the Companies Act, 2013 , with the ability to ensure timely and accurate compliance with all applicable statutory and regulatory obligations.

Key Responsibilities

• Manage all secretarial functions, including arranging, scheduling, and coordinating Board and Committee meetings , preparing agendas and resolutions, drafting minutes, and ensuring timely statutory filings.
• Coordinate end-to-end Board and Committee meetings , including documentation preparation, minute-taking, and post-meeting follow-ups.
• Support the Board of Directors and senior management in ensuring compliance with the Companies Act, 2013, SEBI regulations, and other applicable corporate laws.
• Prepare and file statutory returns with the Ministry of Corporate Affairs (MCA) , including annual returns, financial statements, DIR-12, MGT-7, and other prescribed filings through the MCA portal.
• Manage compliance with SEBI regulations , including SEBI LODR, Insider Trading Regulations, and Takeover Code requirements.
• Coordinate statutory and secretarial audits , including managing internal controls, auditor responses, and timely closure of audit observations.
• Liaise with regulatory authorities, including ROC, SEBI, and Stock Exchanges , for statutory submissions, clarifications, and inspections.
• Oversee the maintenance of statutory registers and corporate records , including registers of members, directors, charges, shareholding structures, and compliance logs.
• Manage share-related processes, including share transfers, dividend disbursement, and other corporate actions , ensuring timely regulatory compliance.
• Develop and implement internal compliance checklists and frameworks in alignment with applicable laws and company policies.
• Draft and review policies, reports, and regulatory disclosures required under applicable regulatory frameworks, Board governance standards, and stock exchange requirements.
• Conduct governance-related training and awareness programs , including ethics, anti-corruption, and CPD (Continuing Professional Development).
• Coordinate with legal counsel, auditors, and external stakeholders during legal matters, regulatory inspections, and corporate due diligence exercises.

Requirements

• Qualified Company Secretary (CS) with mandatory ICSI membership .
• Minimum 2+ years of post-qualification experience in a listed company or compliance-focused firm.
• Strong knowledge of SEBI regulations, Companies Act, SEBI LODR, and Corporate Governance norms .
• Excellent written and verbal communication skills .
• High level of attention to detail, integrity, and confidentiality .
• Ability to effectively manage sensitive information and multiple statutory compliance requirements.